Free Belgian invoice generators
Invoice generators for Belgian businesses
Choose an invoice generator built around Belgian billing: VAT/btw/TVA, enterprise numbers, small-business franchise notes, Peppol-ready B2B details and industry-specific records.
- PDF invoices for Belgian garages, clinics, freelancers, builders, contractors and service businesses.
- Belgian guidance for 21%, 12% and 6% VAT rates, franchise exemption and cocontractant reverse-charge cases.
- Use the PDF as a professional invoice, draft for accounting or review copy alongside structured B2B e-invoicing.
Trades and field services
Self-employed and creative work
Transport, freight and customs
Health and care
Hospitality and events
Recurring bills and financial services
How to choose a Belgian invoice generator
Belgian invoices need to make the supplier, customer, taxable event and VAT treatment clear enough for the customer, accountant and FPS Finance records.
VAT, franchise exemption and structured B2B invoices
FPS Finance lists 21% as the standard Belgian VAT rate, with 12% and 6% reduced rates for specific goods and services. Small businesses under the EUR 25,000 threshold can use the franchise exemption if the conditions are met, but they do not charge VAT or deduct input VAT.
Since 1 January 2026, structured e-invoicing is compulsory for Belgian VAT-liable B2B transactions. A PDF invoice can still help review, approval and attachments, but the legal B2B flow must be structured where the mandate applies.
Choose by workflow
- Freelance: enterprise/VAT number, service period, project, purchase order, expenses, VAT or franchise note.
- Garage: vehicle registration, VIN/chassis number, odometer, repair order, parts, labour and warranty notes.
- Medical: patient, service date, provider details, reimbursement references and therapeutic VAT-exemption context.
- Construction: site address, contract, progress claim, materials, labour, retention and cocontractant reverse-charge wording.
Common Belgian invoice mistakes
- Charging VAT while using the franchise exemption.
- Treating the PDF as the structured B2B invoice when the Peppol/e-invoicing mandate applies.
- Leaving out the enterprise/VAT number, service period, taxable event or customer VAT status.
- Using one generic invoice when vehicle, medical or construction records need extra proof.
Frequently asked questions
What VAT rate should a Belgian invoice use?
The standard Belgian VAT rate is 21%. Reduced rates of 12% and 6% apply only to specific goods and services.
Can a Belgian small business invoice without VAT?
Yes, if the VAT franchise exemption applies. The business does not charge VAT and cannot deduct input VAT.
Are Belgian B2B invoices electronic now?
Since 1 January 2026, structured e-invoicing is compulsory for Belgian VAT-liable B2B transactions within scope.
