US Balance Sheet Template
A free US balance sheet template aligned to US GAAP, with a live check that total assets equal total liabilities plus stockholders’ equity.
- Accounting standard
- US GAAP
- Financial year
- Any 12-month period; the calendar year (Jan 1 – Dec 31) is most common
- Currency
- USD ($)
- Filed with
- SEC (public companies) — no general registry for private firms
| 2026 | 2025 | |
|---|---|---|
| Current assets | $285,000 | $285,000 |
| Cash and cash equivalents | $120,000 | $120,000 |
| Accounts receivable, net | $95,000 | $95,000 |
| Inventory | $70,000 | $70,000 |
| Non-current assets | $365,000 | $365,000 |
| Property, plant & equipment, net | $320,000 | $320,000 |
| Goodwill and intangible assets, net | $45,000 | $45,000 |
| Total assets | $650,000 | $650,000 |
| Current liabilities | $102,000 | $102,000 |
| Accounts payable | $68,000 | $68,000 |
| Accrued liabilities and income taxes payable | $34,000 | $34,000 |
| Long-term liabilities | $130,000 | $130,000 |
| Long-term debt | $130,000 | $130,000 |
| Stockholders’ equity | $418,000 | $418,000 |
| Common stock and additional paid-in capital | $100,000 | $100,000 |
| Retained earnings | $318,000 | $318,000 |
| Total liabilities and stockholders’ equity | $650,000 | $650,000 |
Download this template
How to Fill In a US Balance Sheet Template
A balance sheet is a snapshot of what a US business owns, what it owes, and what is left over for its owners at a single date — typically the last day of the fiscal year or quarter. It is one of the three core statements lenders and investors ask for, alongside the income statement and statement of cash flows.
Under US GAAP the balance sheet is classified into current and non-current sections, and it must always balance: total assets equal total liabilities plus stockholders’ equity.
What is a balance sheet?
A balance sheet — formally the statement of financial position — lists a company’s assets, liabilities and stockholders’ equity as of a specific date. Assets are classified as current (expected to convert to cash within a year) or non-current, and the same current/non-current split applies to liabilities, following US GAAP presentation.
What to include
- Cash and cash equivalents — bank balances and short-term liquid holdings.
- Accounts receivable, net — amounts owed by customers, net of expected uncollectible amounts.
- Inventory — goods held for sale or production materials.
- Property, plant & equipment, net — buildings, equipment and vehicles, net of accumulated depreciation.
- Goodwill and intangible assets, net — acquired goodwill, patents, trademarks and similar assets.
- Total assets — the sum of current and non-current assets.
- Accounts payable — amounts owed to suppliers.
- Accrued liabilities and income taxes payable — wages, expenses and taxes owed but not yet paid.
- Long-term debt — loans and other borrowings due beyond one year.
- Common stock and additional paid-in capital — amounts invested by shareholders.
- Retained earnings — cumulative net income kept in the business rather than distributed.
- Total liabilities and stockholders’ equity — must equal total assets.
Step-by-step guide
- Pick the date the balance sheet covers — usually the last day of your fiscal year or the end of a quarter.
- Enter current assets: cash and cash equivalents, accounts receivable net of allowances, and inventory.
- Enter non-current assets: property, plant & equipment net of depreciation, and goodwill or other intangible assets; the template totals these into total assets.
- Enter current liabilities: accounts payable and accrued liabilities including income taxes payable.
- Enter long-term liabilities such as long-term debt due beyond one year.
- Enter stockholders’ equity: common stock and additional paid-in capital, plus retained earnings carried forward from prior years plus current-year net income.
- Check the live balancing indicator — total assets must equal total liabilities plus stockholders’ equity; if it doesn’t balance, recheck each line for a missing or misclassified entry.
- Compare the current period to the prior period column to review how assets, debt and equity have changed year over year.
US-specific rules
Private US companies have no general obligation to file a balance sheet publicly, but banks and the IRS routinely request one, particularly with a loan application or a Schedule L on certain tax returns. SEC-registered companies must include a comparative classified balance sheet in Form 10-K and Form 10-Q, filed via EDGAR in Inline XBRL.
US GAAP requires the current/non-current classification shown in this template rather than a strict liquidity-ordered presentation, and requires stockholders’ equity to be presented as its own section distinct from liabilities — both reflected here.