United States Invoice Generator

What is an invoice in United States?

An invoice is an official request for payment that records what you sold, who you sold it to, and on what terms. For businesses in United States, invoices act as the core document for bookkeeping, sales tax reporting and proof-of-sale. They help both you and your customer keep track of work completed, payment deadlines and any sales tax that has been charged.

A professional invoice should be clear, consistent and easy to read. When you use this online invoice generator, all of your key information is structured in a standard format that looks good to clients and makes your accountant’s life much easier.

Required fields on a United States invoice

Exact legal requirements can change, so always check guidance from your local state or local tax authority or a qualified accountant. As a practical checklist, most businesses in United States will want their invoices to include:

• Your business name, address and contact details
• The customer’s name and billing address
• A unique invoice number for your records
• The invoice date and, if different, the service or supply date
• A clear description of each product or service, including quantity and unit price
• Subtotals before tax, any discounts and the total amount of sales tax charged
• The final total amount due from the customer
• Your EIN (Employer Identification Number) (if you are registered for tax)
• Any applicable state or local sales tax rate
• Your payment terms (for example “Due on receipt” or “Net 30”)
• Clear payment terms and accepted payment methods

How to create an invoice in United States (step by step)

1. Add your business details. Enter your trading name, address, email and phone number so the client knows exactly who is billing them.
2. Enter your client’s details. Add the customer’s legal name and billing address, along with an email address for sending the invoice.
3. Set invoice number and dates. Use a clear numbering system (for example INV-0001, INV-0002) and choose the invoice date and due date according to your payment terms.
4. List your products or services. For each line item, describe the work, choose a quantity (hours, units, days) and set the rate or unit price. The invoice generator will calculate line totals for you.
5. Apply discounts and sales tax. If you offer a percentage discount, add it once and the tool adjusts your subtotal. Then add your sales tax rate so all tax amounts are calculated automatically.
6. Review payment info and notes. Use the notes and payment information areas to add bank details, late-payment policies or a thank-you message to your customer.
7. Download and send as PDF. Click the Download PDF button to get a clean invoice PDF that you can email or upload to your accounting system.

How this United States invoice generator helps your business

Instead of wrestling with a spreadsheet or designing a layout from scratch, this free United States invoice generator gives you a ready-made structure that follows common business standards in your country. It supports multiple currencies, sales tax and discounts, and can handle partial payments by showing the remaining balance due.

Because everything is stored in the browser while you work, you can quickly edit, preview and download a fresh PDF invoice for each new client. Use it as a reusable United States invoice template that keeps your branding and layout consistent across all your invoices.

FAQs about United States invoices

How do I make an invoice in the US?

To make a US invoice, you should include your business name and contact details, the client’s details, a unique invoice number, invoice date, item descriptions, quantities, rates, applicable sales tax, and the total amount due. Our US invoice generator walks you through each step and calculates totals for you.

Do I have to charge sales tax on every US invoice?

Whether you must charge sales tax depends on your state, the type of product or service, and where your customer is located. Our invoice template lets you add or remove tax lines easily, but you should confirm your obligations with a qualified tax professional or your state tax authority.

Is this US invoice template free to use?

Yes. You can use this US invoice template and invoice generator for free, as often as you like. There are no limits on the number of invoices you create or download.

Can I send US invoices as PDF?

Yes. After you complete the invoice, use the built-in “Download PDF” button to generate a clean, professional PDF that you can email directly to your customer.