Download a clean, professional invoice in seconds.

About this United States invoice template

The template is built around a classic professional invoice layout used by many small businesses and freelancers in the United States. At the top, there is a bold INVOICE heading with an Invoice Number (for example INV11122), an Invoice Date (such as 1 January 2026) and a Due date (for example 30 January 2026). These fields help you and your client track when work was billed and when payment is expected.

Beneath that, the template clearly separates the sender and the client: a “From” block for your own details and a “Bill to” block for your customer. This makes it obvious who issued the invoice and who is responsible for payment, which is especially important if you work with multiple trading names or group companies.

Fields included in the United States invoice template

Exact legal requirements can change, so always check guidance from your local state or local tax authority or a qualified accountant. As a practical starting point, this invoice template includes the core fields most businesses in the United States need:

• Invoice heading & references – a clear “INVOICE” title, invoice number, invoice date and due date so you can track your billing history.
• From (your details) – your name or trading name, company name (if different) and space for your full address and contact details.
• Bill to (client details) – your customer’s name, company name and a structured address block (street address, city, postcode or ZIP and state/province as required in the United States).
• Itemised table – columns for Description, Qty, Unit price and Amount, so you can list items such as “Item 1 – 1 × 200.00” and “Item 2 – 2 × 500.00” and let your spreadsheet calculate the totals.
• Subtotals and discounts – the table supports multiple lines, so you can insert extra rows for delivery, discounts or additional services before the subtotal if you wish.
• Tax (sales tax) – a dedicated Tax row where you can show the amount of sales tax or other applicable tax charged on the invoice.
• Invoice totals – a Subtotal and a final Total row so it is always clear what your client owes in their local currency.
• Notes – a free text area for project references, purchase order numbers or a friendly thank-you message.
• Payment info – a dedicated area where you can add bank details, payment links, IBAN/SWIFT information or standard payment terms like “Payment due within 30 days”.
• Tax registration details – space to add your EIN (Employer Identification Number) if you are registered for tax in the United States.
• Any applicable state or local sales tax rate
• Your payment terms (for example “Due on receipt” or “Net 30”)

How to use this United States invoice template (step by step)

1. Choose your preferred format. Open the template in Google Sheets, Google Docs, Microsoft Excel or Word. Save your own copy so you can edit it freely.
2. Add your business identity. Replace the placeholder name and company with your real details. Add your logo at the top if you like, and include any registration numbers or tax IDs that apply in the United States.
3. Enter your client’s details. In the “Bill to” section, fill in your customer’s name, company, street address, city and postcode/ZIP. Accurate client details make it easier to match payments and resolve any disputes.
4. Set invoice number and dates. Update the invoice number (for example INV11123, INV11124), choose the invoice date and set a clear due date based on your payment terms.
5. List the products or services. For each line in the table, enter a short description, the quantity (hours, units, days) and the unit price. Let your sheet or document calculate the line total and subtotal for you.
6. Add sales tax and check the total. Use the tax row to show how much sales tax or other tax is included. Then confirm that the final total matches what you have agreed with the client.
7. Fill in notes and payment information. Use the “Notes” and “Payment info” sections to add bank details, late-fee policies, purchase order references or anything else your client needs to pay you correctly and on time.
8. Save, export and send. Finally, save the invoice in your files and export it as a PDF from your chosen tool. You can then email it or upload it to your invoicing or accounting system.

Making this United States invoice template compliant

This template is designed as a practical starting point that follows common invoice conventions used in the United States. However, the official rules for invoicing and sales tax reporting can change over time. For full compliance, you should always check the latest guidance from your local state or local tax authority or speak to a qualified accountant in the United States.

In most cases, making the template compliant means ensuring that your business and client details are complete, your tax registration numbers are clearly shown where required, your invoice numbering is sequential and your tax breakdown is easy to understand. Once you have customised the template once, you can reuse it again and again with confidence.

FAQs about United States invoice templates

Is this US invoice template really free?

Yes. This US invoice template is completely free to use. You can download it in Word, Excel, Google Docs or Google Sheets, make a copy for your business and reuse it for every client by simply changing the details of each invoice.

Can I use this template to charge US sales tax?

Yes. The template includes a line-item table and a tax row so you can show sales tax on the invoice. You can either add tax per line item or calculate a single tax amount for the invoice total. Because sales tax rules differ by state and product type, always confirm your obligations with your state or local tax authority or a qualified tax professional.

What information does the US invoice template include?

The US invoice template includes an invoice number, invoice date, due date, “From” and “Bill to” sections with contact details, a description table with quantity, unit price and amount, a subtotal row, a tax row for sales tax and the final total. It also gives you space for notes and payment information (such as bank details or online payment links).

Can I customise this US invoice template with my logo?

Absolutely. Once you open the template in your chosen tool, you can add your logo at the top, change fonts and colours and adjust the wording of the notes and payment terms. The underlying structure stays the same so your invoices remain clear and consistent for every client.