Malta Expense Report Template
A free Malta expense report template to itemise business expenses and total a reimbursement claim.
- Accounting standard
- GAPSME
- Financial year
- Company-chosen accounting reference period; the calendar year (1 Jan–31 Dec) is common
- Currency
- EUR (€)
- Filed with
- Malta Business Registry (MBR)
| Amount | |
|---|---|
| Travel | €320 |
| Accommodation | €450 |
| Meals and subsistence | €120 |
| Local transport | €60 |
| Office supplies | €85 |
| Other | €40 |
| Total to reimburse | €1,075 |
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How to Fill In a Malta Expense Report Template
An expense report itemises costs an employee or director has incurred on behalf of the business — such as travel, accommodation and meals — so they can be checked, approved and reimbursed. It’s a small document, but getting it right keeps both the claimant and the business’s records straight.
This template lists common expense categories and totals the claim automatically, so all that’s needed is the amount, date and a supporting receipt for each line.
What is an expense report?
An expense report is a record of costs incurred by an individual on the business’s behalf, submitted for approval and reimbursement. It lists each expense by category and date, supported by receipts, and totals to the amount owed to the claimant.
What to include
- Travel — costs of getting to and from a business trip, such as flights or ferry travel.
- Accommodation — hotel or other lodging costs incurred while travelling for business.
- Meals and subsistence — food and drink costs incurred while away on business.
- Local transport — taxis, car hire or public transport used during a trip or for business purposes.
- Office supplies — small purchases such as stationery or consumables bought on the business’s behalf.
- Other — any remaining business cost that doesn’t fit the categories above.
- Total to reimburse — the sum of all categories, calculated automatically.
Step-by-step guide
- Enter the date and amount for each expense as it’s incurred, keeping the original receipt.
- Categorise each expense under travel, accommodation, meals and subsistence, local transport, office supplies or other.
- Let the template total the claim automatically once all lines are entered.
- Attach or reference the supporting receipts for each line, especially for higher-value items.
- Add a brief note on the business purpose of the trip or purchase if your employer requires it.
- Submit the completed report to your manager or finance team for approval.
- Keep a copy of the approved report and receipts for the business’s own accounting records.
Malta-specific rules
An expense report is an internal control document rather than a statutory filing — it is not submitted to the Malta Business Registry — but the receipts and records behind it should be retained to support the business’s own accounting records and any review by the Commissioner for Revenue. Reimbursed expenses that are wholly and exclusively for business purposes are generally deductible for the business, so keeping clear categorised records with receipts matters for the company’s own tax position.
Figures are shown in euro throughout, and the template can be adapted for a single trip or run as an ongoing monthly claim.