Contractor Invoice Generator
Create a professional contractor or handyman invoice with job/site address, labour and materials fields, then download as a clean PDF — free, no sign-up required.
Your Business Information
Client Information
Brand Your Invoice
Invoice design
Invoice Details
Line Items
Tax is applied only to line items with the “Tax” box ticked.
Signature
Add your authorized signature. It will only appear on the invoice preview and PDF if you actually sign.
Preview:
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| Invoice Date | — |
| Description | Quantity | Rate | Amount |
|---|---|---|---|
| Labour — general repairs & maintenance | 1 | $0.00 | $0.00 |
| Call-out / travel fee | 1 | $0.00 | $0.00 |
| Materials — timber, fixings & sundries | 1 | $0.00 | $0.00 |
| Materials — supplied fixtures (e.g. tap set / door hardware) | 1 | $0.00 | $0.00 |
| Equipment hire (e.g. floor sander), per day | 1 | $0.00 | $0.00 |
| Waste removal & disposal | 1 | $0.00 | $0.00 |
| Less deposit received | 1 | $0.00 | $0.00 |
| Subtotal | $0.00 |
| Total | $0.00 |
Contractor and handyman invoice generator for US small jobs
Create a US contractor invoice for handyman work, repairs, maintenance, small remodels, property-service jobs, labor, materials, call-out charges, equipment, disposal, deposits and balance due. Add the job site, quote or PO, work dates, contractor license number where relevant, labor/materials lines and payment terms, then download a PDF.
This page is for small jobs and field-service trade work, not a full construction progress claim. It reflects US realities: licensing and permits vary by state and locality, sales tax can change by contract type, and customers often need a clear labor/materials split before approving payment.
What a US contractor invoice should include
A contractor invoice should connect the bill to the property and the agreed work. That is especially important when the customer has a different billing address from the job site, or when a property manager, insurer, landlord or business customer is approving the invoice.
- Contractor or business name, mailing address, phone and payment details.
- Customer name, billing address, job site and site contact.
- Quote, estimate, work order, purchase order or job reference.
- Date or period of work completed.
- Contractor license number, permit or inspection reference where relevant.
- Labor, materials, supplied fixtures, equipment rental, disposal and trip charges on separate lines.
- Deposit received, balance due, warranty notes and payment terms.
Contractor, handyman or construction invoice
Use this generator for small jobs: repairs, punch-list work, property maintenance, minor remodels, fixture installation, rental turnovers, site visits, day labor and mixed labor/materials work.
Use the construction invoice generator for staged draws, progress billing, retainage, change orders, subcontractor packages and contract-sum tracking.
Sales tax depends on state and contract type
There is no single US contractor sales-tax rule. New York guidance distinguishes non-taxable capital improvements from taxable repair and maintenance work, and Texas guidance treats residential repair/remodeling, nonresidential repair/remodeling, lump-sum contracts and separated contracts differently.
That means the invoice structure matters. Keep labor, materials, equipment, permits and disposal separate so you can apply the right state treatment instead of using one blended taxable line.
Licenses, permits and customer confidence
Contractor licensing, permit display and invoice requirements vary by state, city and trade. If your work requires a license, permit, inspection or certificate, add the reference in the header or notes so the invoice matches the compliance paperwork.
For small jobs, plain descriptions help as much as credentials. Name the room, item, fixture, wall, fence, door, deck, patch or repair instead of writing only "general labor."
Common US contractor invoice mistakes
- Leaving out the job site address.
- Using one vague line for labor and materials.
- Applying sales tax based on another state or another contract type.
- Not showing deposits, previous payments or balance due clearly.
- Using a small-job invoice for a progress-billed construction contract.
- Forgetting license, permit, inspection or warranty notes when the customer expects them.
United States Invoice Generator