Construction Invoice Generator
Create a professional construction invoice with site address, progress-claim number, retention and contract reference fields, then download as a clean PDF — free, no sign-up required.
Your Business Information
Client Information
Brand Your Invoice
Invoice design
Invoice Details
Line Items
Tax is applied only to line items with the “Tax” box ticked.
Signature
Add your authorized signature. It will only appear on the invoice preview and PDF if you actually sign.
Preview:
Free invoicing app
Trusted by 3,000,000+ businesses worldwide
Send invoices in seconds, track payments, and stay on top of your cash flow — all from your phone with the Invoice24 mobile app.
| Invoice Date | — |
| Description | Quantity | Rate | Amount |
|---|---|---|---|
| Site preparation & set-out — labour, 1 day | 1 | $0.00 | $0.00 |
| Materials — timber, fixings & consumables (supply) | 1 | $0.00 | $0.00 |
| Labour — carpentry & installation, 24 hrs @ hourly rate | 24 | $0.00 | $0.00 |
| Plant & equipment hire — mini excavator, 2 days | 2 | $0.00 | $0.00 |
| Subcontract works — electrical rough-in | 1 | $0.00 | $0.00 |
| Variation VO-002 — additional waterproofing (approved — add date) | 1 | $0.00 | $0.00 |
| Waste removal & final site clean | 1 | $0.00 | $0.00 |
| Less previously claimed — claims 1–2 | 1 | $0.00 | $0.00 |
| Subtotal | $0.00 |
| Total | $0.00 |
Construction invoice generator for US contractors and progress billing
Create a US construction invoice for contractor work, subcontracting, remodeling, repairs, new builds, progress draws, change orders, materials, labor, equipment, retainage and final billing. Add the job site, contract reference, draw number, scope, tax, payment terms and retainage notes, then download a PDF.
This guide is written for US construction billing rather than a generic contractor invoice. Sales tax, contractor licensing, lien-waiver practice, retainage and contract payment rules vary by state and project type, so the invoice should preserve the details a customer, general contractor, lender or accountant needs to review the draw.
What to include on a US construction invoice
A construction invoice should identify the project as well as the customer. The payer often needs to match the bill to a contract, estimate, purchase order, draw schedule, change order or site inspection before approving payment.
- Contractor name, address, license number where applicable and contact details.
- Customer, owner, general contractor or property manager billing details.
- Job site address, project name, contract or PO reference and draw number.
- Billing period, percent complete or progress claim description.
- Labor, materials, equipment, subcontract work, permits, fees and change orders on separate lines.
- Retainage withheld, retainage released, deposits, previous payments and balance due.
- Sales tax, use tax or exemption notes based on the state and contract type.
Progress billing, retainage and change orders
For staged work, use the invoice to show what this draw covers and how it relates to the contract value. If you are billing draw 3 of 6, say so. If a change order was approved, list it separately with the approval date or reference.
Retainage is common in construction but should not disappear inside the description. Show the amount held back, the amount released and the net amount due today so the customer and contractor can reconcile cash due against the contract total.
Sales tax varies by state and contract type
US construction tax rules are highly state-specific. A state may treat new construction differently from repair or remodeling, and may tax materials, incorporated materials, labor, separated contracts or lump-sum contracts in different ways.
Texas Comptroller guidance, for example, distinguishes residential repair and remodeling labor, nonresidential repair and remodeling, lump-sum contracts and separated contracts. Use that as a reminder to check your state rules rather than copying a tax setting from another project.
Lien waivers, permits and supporting documents
Some customers, lenders and general contractors require lien waivers, sworn statements, insurance certificates, permit references or backup receipts before paying. The invoice should reference those documents when they are part of the billing package, but the PDF invoice does not replace state-specific lien notices or contract forms.
Common US construction invoice mistakes
- Leaving out the job site or contract reference.
- Combining materials, labor, equipment and change orders when tax or approval depends on the split.
- Not showing previous payments, deposits or retainage clearly.
- Charging sales tax based on one state rule for work performed in another state.
- Treating a PDF invoice as a substitute for required lien waivers, notices or contract documents.
United States Invoice Generator