United States Estimate Generator
Create professional estimate, quote, bid documents for United States. Add line items, Sales tax, discounts, validity dates and terms, then download a clean PDF - free, no sign-up required.
Your Business Information
Client Information
Brand Your Estimate
Estimate Details
Line Items
Sales tax is applied only to estimate line items with the "Sales tax" box ticked.
Signature
Add your authorised signature. It will only appear on the estimate preview and PDF if you actually sign.
Preview:
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| Estimate Date | — |
| Description | Quantity | Rate | Amount |
|---|---|---|---|
| — | 1 | $0.00 | $0.00 |
| Subtotal | $0.00 |
| Estimated Total | $0.00 |
US estimate generator and free quote template
Use this free United States estimate generator to create a professional PDF estimate, quote, bid, proposal before work begins.
Add your business details, client details, line items, Sales tax treatment, discounts, validity date and terms. The tool calculates totals automatically and creates a polished PDF you can send to a customer for approval.
What is a estimate?
A estimate is a pre-sale document that sets out the expected price for goods, services or project work. It helps a customer understand the likely cost before they approve the job.
A estimate is different from an invoice: it is sent before work is agreed or completed, while an invoice is normally sent afterwards to request payment.
What should a United States estimate include?
- Your business name, contact details and address
- The customer name and contact details
- A clear estimate number and date
- A validity date so the customer knows how long prices apply
- Descriptions of products, services, project stages or materials
- Quantity, unit price, discounts, Sales tax and estimated total
- Scope notes, assumptions, exclusions and acceptance terms
How to create a estimate with this tool
- Enter your business information and customer details.
- Set a estimate number, date and valid-until date.
- Add each product, service or project line with quantity and price.
- Apply Sales tax only where it is relevant for the document.
- Add notes about scope, timing, deposits or acceptance terms.
- Preview the estimate and download the PDF.
Estimate, quote and invoice: the difference
Search terms vary by country: customers may look for estimate, quote, bid, proposal, estimate template, quote template. They all describe a document sent before the final invoice, with the exact legal effect depending on the wording and whether the customer accepts it.
Once the customer accepts the document and the work is complete, you can create an invoice for the final amount using the invoice generator.
Frequently asked questions about United States estimate documents
- Is this estimate generator free?
- Yes. You can create estimate documents, preview them and download PDF files without creating an account.
- Can I use this as a quote generator?
- Yes. The same tool works for estimate, quote, bid, proposal. Use the notes and terms fields to make clear whether prices are approximate or fixed for a set period.
- What is the difference between a estimate and an invoice?
- A estimate is sent before work begins or before a customer commits. An invoice is sent later to request payment for goods or services supplied.
- Can I add Sales tax to a estimate?
- Yes. Enter the relevant Sales tax rate and tick the tax box only on the line items where tax should apply.
- Can I download the estimate as a PDF?
- Yes. After previewing the estimate, download it as a PDF that can be emailed, printed or saved with your project records.