Plumbing Invoice Generator
Create a professional plumbing invoice with service address, licence number, call-out fee and parts/labour fields, then download as a clean PDF — free, no sign-up required.
Your Business Information
Client Information
Brand Your Invoice
Invoice design
Invoice Details
Line Items
Sales tax — see FAQ (repair vs capital improvement) is applied only to line items with the “Sales tax — see FAQ (repair vs capital improvement)” box ticked.
Signature
Add your authorized signature. It will only appear on the invoice preview and PDF if you actually sign.
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| Invoice Date | — |
| Description | Quantity | Rate | Amount |
|---|---|---|---|
| Call-out / service call fee | 1 | $0.00 | $0.00 |
| Labour — leak repair & pipe replacement | 2 | $0.00 | $0.00 |
| Parts — copper pipe, fittings & seals | 1 | $0.00 | $0.00 |
| Fixture supplied — kitchen mixer tap (new) | 1 | $0.00 | $0.00 |
| Drain cleaning / camera inspection | 1 | $0.00 | $0.00 |
| Emergency after-hours surcharge (on labour) | 1 | $0.00 | $0.00 |
| Old fixture removal & disposal | 1 | $0.00 | $0.00 |
| Subtotal | $0.00 |
| Total | $0.00 |
Plumbing invoice generator for US plumbers and service companies
Create a US plumbing invoice for leak repairs, drain cleaning, fixture installation, pipe replacement, water-heater work, emergency call-outs, camera inspections, parts, labor, permits and warranty notes. Add the service address, license number where relevant, job reference, plumber, labor, parts, tax treatment and payment terms, then download a PDF.
This guide is US-specific because plumbing invoices sit at the intersection of trade licensing, property records and state sales tax. A repair call, a capital improvement, a landlord job and a commercial service contract can need different supporting details.
What a US plumbing invoice should include
The service address is the most important plumbing field after the customer name. Landlords, property managers, insurers and commercial customers often approve a bill only after matching it to a unit, suite, fixture, emergency ticket or work order.
- Plumbing business name, mailing address, phone and payment details.
- Customer, billing address, service address and site contact.
- License number, responsible plumber, permit or inspection reference where applicable.
- Job reference, quote, work order, service date and arrival/emergency notes.
- Diagnostic visit, labor, parts, fixtures, drain cleaning, camera inspection and disposal as separate lines.
- Warranty on labor and parts, plus exclusions for customer-supplied fixtures or pre-existing pipe conditions.
Repair, maintenance and capital improvement
State sales tax can depend on whether the job is repair/maintenance or a capital improvement. New York guidance, for example, says capital improvements to real property are not taxable to the customer when the requirements are met, while repairs and maintenance can be taxable.
For plumbing, that difference can matter on jobs such as fixing a leak, unclogging a drain, replacing a faucet, installing a water heater or adding a new fixture. Keep the scope, fixture and property address visible so the tax treatment can be reviewed.
Parts, fixtures and customer-supplied materials
Separate pipe, fittings, valves, seals, faucets, toilets, disposal parts, water-heater components and other fixtures from labor. If the customer supplied a fixture, say so in the notes because your warranty may cover installation labor but not the customer-purchased part.
Emergency calls, diagnostics and permits
Show call-out fees, after-hours surcharges, camera inspection and diagnostic fees as separate lines. If the job required a permit, inspection, code correction or certificate, include the reference so the invoice matches the compliance paperwork.
Common US plumbing invoice mistakes
- Leaving out the service address or unit number.
- Bundling labor, parts, fixtures and emergency fees into one line.
- Not saying whether a fixture was supplied by the plumber or customer.
- Treating every job as taxable or non-taxable without checking state rules.
- Forgetting license, permit, inspection or warranty notes.
- Using an HVAC or general contractor invoice for plumbing-specific work.
United States Invoice Generator