Trucking Invoice Generator
Create a professional trucking invoice with rate confirmation #, BOL #, lane, miles/rate-per-mile and detention fields, then download as a clean PDF — free, no sign-up required.
Your Business Information
Client Information
Brand Your Invoice
Invoice design
Invoice Details
Line Items
Sales tax (most states — see FAQ) is applied only to line items with the “Sales tax (most states — see FAQ)” box ticked.
Signature
Add your authorized signature. It will only appear on the invoice preview and PDF if you actually sign.
Preview:
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| Invoice Date | — |
| Description | Quantity | Rate | Amount |
|---|---|---|---|
| Line haul — origin to destination (miles @ rate/mile) | 1 | $0.00 | $0.00 |
| Fuel surcharge (FSC) | 1 | $0.00 | $0.00 |
| Detention — driver waiting time (hours) | 2 | $0.00 | $0.00 |
| Layover | 1 | $0.00 | $0.00 |
| Lumper fee (reimbursed at cost — receipt attached) | 1 | $0.00 | $0.00 |
| Tolls / scale fees | 1 | $0.00 | $0.00 |
| Oversize / overweight permit fee | 1 | $0.00 | $0.00 |
| TONU — Truck Ordered Not Used (per signed rate confirmation) | 1 | $0.00 | $0.00 |
| Subtotal | $0.00 |
| Total | $0.00 |
Trucking invoice generator for US owner-operators and carriers
Create a US trucking invoice for owner-operators, small fleets and carriers billing a broker, shipper, freight forwarder or another carrier. Add load number, BOL, rate confirmation, pickup, delivery, lane, miles, rate, fuel surcharge, detention, layover, lumper, tolls, factoring instructions and balance due.
US trucking invoices need to match the load packet. The payer should be able to connect the invoice to the rate confirmation, bill of lading, proof of delivery, accessorial authorization and remit-to instructions without chasing the driver or dispatcher.
What a US trucking invoice should include
49 CFR Part 373 requires for-hire, non-exempt motor carrier expense bills for property shipments to include shipment date, origin and destination, packages, freight description, weight or measurement if used for rating, exact rates, total charges, special-service charges, route and remittance address.
- Carrier, owner-operator or fleet name, address, MC/DOT number where relevant and payment details.
- Bill-to broker, shipper, carrier or third-party payer with PO or vendor reference.
- Load number, BOL number, rate confirmation, PRO, trailer, truck or dispatch reference.
- Pickup and delivery locations, pickup and delivery dates and lane.
- Rate basis: flat load rate, per-mile rate, hourly rate, day rate or minimum charge.
- Linehaul, fuel surcharge, detention, layover, lumper, tolls, scale tickets, tarping and re-delivery separately.
- Factoring company or assignee remittance instructions when the invoice has been assigned.
Rate confirmation, BOL and proof of delivery
The rate confirmation establishes the agreed rate and accessorial terms before the haul. The BOL and proof of delivery show the load moved. The invoice should reference all of them and match the charges to the supporting documents.
Detention, layover and accessorials
Accessorials are easier to approve when each charge has a date, location, event and authorization note. Do not bury detention, layover, lumper fees, tolls, re-delivery, truck ordered not used or tarping inside a vague load total.
Factoring and 1099 records
If you factor invoices, the remit-to party may differ from the carrier name. Put the factoring company instructions clearly in the payment section.
Independent owner-operators should keep invoices organized with W-9/vendor records and payer statements. IRS Form 1099-NEC reporting is handled by the payer when required; the invoice itself is the payment request.
United States Invoice Generator