Freight Invoice Generator
Create a professional freight invoice with BOL/AWB reference, origin/destination, weight and accessorial charges, then download as a clean PDF — free, no sign-up required.
Your Business Information
Client Information
Brand Your Invoice
Invoice design
Invoice Details
Line Items
No sales tax on interstate freight — air cargo may carry 6.25% FET, see FAQ is applied only to line items with the “No sales tax on interstate freight — air cargo may carry 6.25% FET, see FAQ” box ticked.
Signature
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| Invoice Date | — |
| Description | Quantity | Rate | Amount |
|---|---|---|---|
| Freight charges — linehaul (origin → destination) | 1 | $0.00 | $0.00 |
| Fuel surcharge (FSC) — % of linehaul | 1 | $0.00 | $0.00 |
| Liftgate service (accessorial) | 1 | $0.00 | $0.00 |
| Residential delivery (accessorial) | 1 | $0.00 | $0.00 |
| Detention — driver waiting time | 2 | $0.00 | $0.00 |
| Demurrage / storage — per day | 1 | $0.00 | $0.00 |
| Customs clearance & documentation fee | 1 | $0.00 | $0.00 |
| Cargo insurance / declared-value charge | 1 | $0.00 | $0.00 |
| Subtotal | $0.00 |
| Total | $0.00 |
Freight invoice generator for US carriers, brokers and freight forwarders
Create a US freight invoice for carriers, freight brokers, forwarders and logistics providers billing linehaul, fuel surcharge, accessorials, handling, storage, documentation, detention, demurrage and delivery charges.
US freight billing depends on matching the invoice to the shipment evidence. The payer may need the BOL, PRO, load number, rate confirmation, pickup and delivery dates, origin, destination, weight, route, accessorial authorization and remit-to details before approving payment.
What a US freight invoice should include
Federal motor carrier rules in 49 CFR Part 373 require for-hire, non-exempt motor carrier freight or expense bills to include shipment date, origin and destination, packages, freight description, weight or measurement when used for rating, exact rates, total charges, special-service charges, route and remittance address.
- Carrier, broker, forwarder or logistics provider name, MC/DOT reference where relevant and remit-to details.
- Bill-to payer, shipper, consignee, broker, third-party payer or PO reference.
- BOL, PRO, load, tracking, shipment, rate confirmation, air waybill or container reference.
- Pickup and delivery dates, origin, destination, route and participating carriers where needed.
- Pieces, pallets, weight, class, dimensions, commodity or freight description.
- Linehaul, fuel surcharge, detention, layover, lumper, liftgate, residential delivery, storage, demurrage and documentation separately.
- Factoring or assigned-payment instructions if the receivable has been assigned.
Bills of lading, freight bills and broker records
A freight invoice is not the same as the bill of lading. The BOL or receipt travels with the goods and records the shipment; the invoice or expense bill requests payment after the service or as agreed.
For brokers, 49 CFR Part 371 requires transaction records that include consignor, consignee, carrier, compensation and charges. A broker-facing invoice should therefore preserve the load and payer references that connect to the transaction file.
Accessorial charges and proof
Accessorial charges are the part of freight billing most likely to be disputed. Put detention, layover, re-delivery, liftgate, residential delivery, inside delivery, storage, demurrage and lumper fees on separate lines with dates, locations or authorization references.
Air cargo and tax notes
Interstate freight is not normally a state sales-tax invoice. Air cargo can have separate federal excise-tax considerations under IRS excise-tax rules, so keep mode and charge type clear when billing air freight or mixed-mode logistics.
United States Invoice Generator