Consulting Invoice Generator
Create a professional consulting invoice with project reference, PO number, service period and day-rate or retainer fields, then download as a clean PDF — free, no sign-up required.
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Itens
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Assinatura
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| Data de Emissão | — |
| Descrição | Quantidade | Valor | Total |
|---|---|---|---|
| Discovery & stakeholder interviews (2 days) | 2 | R$0.00 | R$0.00 |
| Market & competitor analysis — written report (fixed fee) | 1 | R$0.00 | R$0.00 |
| Strategy workshop facilitation (on-site) | 1 | R$0.00 | R$0.00 |
| Implementation support & follow-up calls | 4 | R$0.00 | R$0.00 |
| Monthly advisory retainer (up to 10 hours) | 1 | R$0.00 | R$0.00 |
| Travel & accommodation recharged at cost | 1 | R$0.00 | R$0.00 |
| Registration/filing fee paid as client's agent (disbursement — outside scope of VAT) | 1 | R$0.00 | R$0.00 |
| Retainer credit applied (previously invoiced, drawn down this period) | 1 | R$0.00 | R$0.00 |
| Less: income-tax withholding (client remits to tax office) | 1 | R$0.00 | R$0.00 |
| Subtotal | R$0.00 |
| Total | R$0.00 |
Free consulting invoice generator & template
Create a professional consulting invoice in minutes — with a project/engagement reference, PO number, service period, fee basis and lead consultant fields, plus the client VAT/tax ID needed for cross-border B2B billing. Add your line items, download as a clean PDF, and get paid faster. Free, with no sign-up required.
What should a consulting invoice include?
Beyond the standard invoice basics — invoice number, date, business and client details, line items and total — a consulting invoice needs to match how engagements are scoped and approved: a project or engagement reference tied to the signed proposal or statement of work, a PO number for corporate accounts-payable teams, the service period the fees cover, the fee basis (hourly, day rate, fixed fee, retainer or milestone), and, for cross-border B2B work, both parties' VAT/tax IDs.
- Project/engagement reference matching the proposal or SOW
- PO number — many corporate clients reject invoices without one
- Service period covered by this invoice
- Fee basis: hourly, day rate, fixed fee, retainer or milestone
- Lead consultant name and role
- Client VAT/tax ID for cross-border and reverse-charge invoices
How do I bill hourly work, day rates, fixed fees, retainers and milestones?
Each fee basis shows up differently on the invoice. Hourly and day-rate engagements list dated line items (e.g. "03/06 — stakeholder workshops, 2 days") with quantity as hours or days and rate as your hourly or day rate. Fixed-fee and milestone engagements list the deliverable as a single line with quantity 1. Retainer engagements bill a flat recurring fee ("Monthly advisory retainer — up to 10 hours") and draw down against it using this tool's Amount Paid field and a notes line recording hours used and balance remaining, rather than a separate tax line.
How do I bill travel and expenses back to a client?
Expenses you incur to deliver the engagement — travel, hotels, even zero-rated items like train tickets — are normally recharged with VAT/GST at your standard consulting rate, because you are acting as principal, not agent. Costs paid purely as the client's agent (for example a registration or filing fee paid on the client's behalf) are a genuine disbursement and fall outside the scope of VAT. Mark each line item taxable or not accordingly — the default line items below demonstrate both cases.