Editable US freight template
US freight invoice template
Download a reusable invoice template for US carriers, freight brokers, forwarders and logistics providers with BOL, PRO, load, origin, destination, weight, rates, accessorials and remit-to fields.
- ✓Includes bill-to payer, shipper, consignee, BOL, PRO, shipment and load references.
- ✓Separates linehaul, fuel, detention, lumper, storage, demurrage and documentation charges.
- ✓Available in Google Sheets, Google Docs, Excel and Word.
Prefer to fill it in online? Open the US freight invoice generator.
Freight invoice template
Editable US format
Designed as a reusable billing file for shipment charges, accessorials and payer approval.
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How to use a US freight invoice template
A freight template should let the payer match the invoice to shipment evidence: BOL, PRO, load number, shipment reference, route, weight, rates and accessorials.
Use the template as a master file for recurring freight customers, then duplicate it for each shipment or billing batch.
Fields to keep in the template
- Carrier, broker, forwarder or logistics provider details and remit-to instructions.
- Bill-to payer, shipper, consignee, PO, BOL, PRO, load, tracking or air waybill reference.
- Pickup and delivery dates, origin, destination, route, pieces, pallets, weight, class and commodity.
- Linehaul, fuel surcharge, detention, layover, liftgate, residential delivery, storage, demurrage and documentation separately.
- Factoring or assigned-payment instructions when relevant.
Federal freight bill detail
49 CFR Part 373 describes information required on motor-carrier freight or expense bills, including shipment date, origin, destination, freight description, rates, total charges, special-service charges and remittance address.
Accessorials and broker records
49 CFR Part 371 requires brokers to keep transaction records. Use separate accessorial lines and shipment references so broker, carrier and payer files reconcile cleanly.
FAQs about US freight invoice templates
Should BOL and PRO be on the template?
Yes. They help the payer match the invoice to shipment records.
Should accessorials be separate?
Yes. Detention, liftgate, lumper and storage charges should be separate with notes.
Can I show a factor as remit-to?
Yes. Add the factoring company or assignee payment instructions.
