Builder & Contractor Invoice Generator
Create a professional builder, contractor or handyman invoice with site address, CIS deduction and labour/materials fields, then download as a clean PDF — free, no sign-up required.
Your Business Information
Client Information
Brand Your Invoice
Invoice design
Invoice Details
Line Items
VAT (see CIS/reverse charge notes) is applied only to line items with the “VAT (see CIS/reverse charge notes)” box ticked.
Signature
Add your authorised signature. It will only appear on the invoice preview and PDF if you actually sign.
Preview:
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| Invoice Date | — |
| Description | Quantity | Rate | Amount |
|---|---|---|---|
| Labour — general repairs & maintenance | 1 | £0.00 | £0.00 |
| Call-out / travel fee | 1 | £0.00 | £0.00 |
| Materials — timber, fixings & sundries | 1 | £0.00 | £0.00 |
| Materials — supplied fixtures (e.g. tap set / door hardware) | 1 | £0.00 | £0.00 |
| Equipment hire (e.g. floor sander), per day | 1 | £0.00 | £0.00 |
| Waste removal & disposal | 1 | £0.00 | £0.00 |
| Less CIS deduction (20% of labour — registered subcontractor) | 1 | £0.00 | £0.00 |
| Less deposit received | 1 | £0.00 | £0.00 |
| Subtotal | £0.00 |
| VAT (see CIS/reverse charge notes) (20%) | £0.00 |
| Total | £0.00 |
Builder and contractor invoice generator for UK small jobs
Create a UK contractor invoice for builders, handymen, property-maintenance firms and small trade jobs. Add the site address, job reference, labour, materials, call-out charge, deposit received, CIS deduction and VAT or domestic reverse-charge wording where it applies.
This page is for small jobs, repairs and maintenance rather than a full construction valuation. If you are billing a larger project with staged applications, retention and contract-sum tracking, use the construction invoice generator instead.
What a UK contractor invoice should include
GOV.UK invoice guidance requires a unique invoice number, business and customer details, clear description, supply date, invoice date, amounts, VAT where applicable and total owed. For building work, add the site address and job reference so the invoice can be matched to the work actually completed.
- Business name, address, contact details and VAT number if registered.
- Customer name, billing address, site address and purchase order if used.
- Job reference, quote number, work date or service period.
- Labour, materials, plant hire, waste disposal and call-out charges on separate lines.
- Deposit or part-payment already received as a deduction from the balance due.
- CIS deduction line only when billing inside the Construction Industry Scheme.
- VAT, domestic reverse charge or no-VAT wording that matches the job.
Contractor, handyman or construction invoice
Use this generator for small works: repairs, snagging, maintenance, minor alterations, one-off handyman jobs, site visits, day labour, materials and call-outs.
Use the construction invoice generator for progress claims, staged valuations, retentions, cumulative billing, subcontractor packages and larger building contracts.
CIS labour deduction
HMRC CIS guidance says contractors may need to deduct tax from payments to subcontractors and that deductions are made from the non-material part of the payment. That is why a UK contractor invoice should separate labour from materials, plant hire and VAT.
Do not add a CIS deduction when billing a private homeowner for domestic work. Use it only where the payer and work fall inside the CIS rules.
VAT and the domestic reverse charge
The UK domestic reverse charge can apply to standard-rated or reduced-rated building and construction services supplied between VAT-registered businesses where the work is reported under CIS. In that case, the customer accounts for VAT rather than the subcontractor charging it in the normal way.
Invoices to end-user homeowners or final customers usually do not use the reverse charge. If you are not VAT registered, do not charge VAT and do not issue a VAT invoice.
Building regulations and competent person work
GOV.UK lists common building work that may need building-regulations approval, including electrical work near baths or showers, replacing fuse boxes, fixed air-conditioning, heating systems and adding radiators. Approval may not be needed where a registered competent person self-certifies the work.
If your invoice relates to notifiable work, include the certificate reference, scheme registration or completion note in the invoice notes so the customer can match payment to compliance paperwork.
Common UK contractor invoice mistakes
- Issuing a one-line invoice that does not separate labour and materials.
- Adding CIS to homeowner jobs where CIS does not apply.
- Charging normal VAT when the domestic reverse charge should be used.
- Forgetting the site address, job reference or supply date.
- Treating a deposit as a taxable extra instead of a deduction from the amount due.
- Using a small-job invoice for a staged construction contract that needs valuations and retention.
United Kingdom Invoice Generator