Builders Invoice Generator
Create a professional builders or construction invoice with site address, progress claim number, CIS/UTR and retention fields, then download as a clean PDF — free, no sign-up required.
Your Business Information
Client Information
Brand Your Invoice
Invoice design
Invoice Details
Line Items
Reverse charge — VAT not applicable (CIS) is applied only to line items with the “Reverse charge — VAT not applicable (CIS)” box ticked.
Signature
Add your authorised signature. It will only appear on the invoice preview and PDF if you actually sign.
Preview:
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| Invoice Date | — |
| Description | Quantity | Rate | Amount |
|---|---|---|---|
| Site preparation & set-out — labour, 1 day | 1 | £0.00 | £0.00 |
| Materials — timber, fixings & consumables (supply) | 1 | £0.00 | £0.00 |
| Labour — carpentry & installation, 24 hrs @ hourly rate | 24 | £0.00 | £0.00 |
| Plant & equipment hire — mini excavator, 2 days | 2 | £0.00 | £0.00 |
| Subcontract works — electrical rough-in | 1 | £0.00 | £0.00 |
| Variation VO-002 — additional waterproofing (approved — add date) | 1 | £0.00 | £0.00 |
| Waste removal & final site clean | 1 | £0.00 | £0.00 |
| Less previously claimed — claims 1–2 | 1 | £0.00 | £0.00 |
| Subtotal | £0.00 |
| Reverse charge — VAT not applicable (CIS) (20%) | £0.00 |
| Total | £0.00 |
Builders invoice generator for UK construction work
Create a UK builders invoice for construction work, subcontracting, repairs, alterations, decorating, demolition, site preparation, progress claims, retention and variations. Add site address, contract reference, UTR, CIS details, materials, labour, plant, retention and VAT wording, then download a professional PDF.
This is UK-specific construction invoice content, not generic contractor copy. It reflects CIS, domestic reverse charge, standard VAT, zero or reduced-rated building categories, and the practical need to separate materials from labour on construction invoices.
What to include on a UK builders invoice
Use the normal UK invoice requirements first: unique invoice number, business and customer details, supply date, invoice date, description, amounts, VAT if applicable and total owed. Then add construction-specific fields so the invoice can be checked against the job, contract and tax treatment.
- Site address and project or job number.
- Contract, quote, purchase order or variation reference.
- Payment claim number or billing period for staged works.
- UTR or CIS reference where subcontractor verification is relevant.
- Materials, labour, plant hire, subcontract works and variations on separate lines.
- Retention withheld and expected release conditions.
- Domestic reverse charge wording where it applies.
CIS deductions and why labour must be separate
HMRC CIS guidance says contractors may need to deduct tax from payments to subcontractors based on the subcontractor's tax status, and the deduction applies to the part of the payment that does not represent materials. That is why a useful UK construction invoice separates materials from labour.
Private householders are not contractors for CIS, but builders working for contractors, developers, local authorities or other businesses may need CIS treatment. Use the UTR/CIS field and a separate deduction line only when the job falls within the scheme.
Domestic reverse charge for building and construction services
HMRC says the VAT domestic reverse charge must be used for most supplies of building and construction services that are reported within CIS and made between UK VAT-registered businesses. The customer accounts for the VAT instead of paying it to the supplier.
The reverse charge does not apply to every building-related invoice. It is not used for many end-user situations and there are services that are excluded when supplied on their own, such as professional architect or surveyor work. Check the job status before issuing the invoice.
VAT rates for building work
Standard-rated construction services normally use 20% VAT when VAT applies. Some UK building categories can be zero-rated or reduced-rated, including new domestic buildings, certain relevant residential or charitable buildings, conversions, empty-home renovations and specific disabled adaptations. The generator gives you the structure, but the rate still depends on the job.
Progress claims, deposits and retention
For staged work, use the payment claim field to name the stage or billing period. Add previously claimed amounts, deposits or retention as separate negative lines rather than hiding them inside the description.
Retention should say what has been withheld, why, and when it is expected to be released. That matters for both the builder and the customer because the invoice total and cash due today may differ from the contract value.
Common UK construction invoice mistakes
- Combining materials and labour when CIS needs a labour/material split.
- Using domestic reverse charge wording on an end-user invoice where it does not apply.
- Leaving out the site address or contract reference.
- Not showing retention or previous claims clearly.
- Assuming all building work is 20% VAT without checking zero or reduced-rated categories.
United Kingdom Invoice Generator