Texas Bill of Sale Form

Updated on August 13, 2026

A Texas bill of sale is the private transaction record for a vehicle sale: who sold the vehicle, who bought it, the price, the date, the vehicle identification number, the odometer statement, and the condition bargain. It is not automatically the same thing as Texas title transfer. Texas DMV buying/selling guidance centers on title transfer, Form 130-U, and seller vehicle-transfer notification; B1 found no general Texas bill-of-sale form for ordinary private sales.

This page improves on Jotform-style state PDFs by giving Texas users the legal context around the receipt. It adds lien and payoff disclosure, title-delivery promises, possession timing, odometer status choices, known-defect language, and a narrow as-is clause. It also keeps the document honest about official forms: no general Texas DMV bill-of-sale form for ordinary private sales.

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Texas Bill of Sale

This Texas Bill of Sale is made on in , Texas, between of (the Seller) and of (the Buyer).

1. Vehicle

Year / make / model:
Body style:
Vehicle identification number:
Title number:

2. Price and Payment

The sale price is , paid by . The parties record this amount for their private transaction record and for any title, tax, registration, or purchase-price evidence required by the relevant motor vehicle office.

3. Title, Liens, and Official Paperwork

The parties understand that Texas DMV buying/selling guidance centers on title transfer, Form 130-U, and seller vehicle-transfer notification; B1 found no general Texas bill-of-sale form for ordinary private sales. Official-form or title notes recorded for this transaction are: .

The Seller states that no lien, security interest, title brand, or third-party claim has been disclosed except as written in this Bill of Sale.

4. Odometer

The odometer reads miles, no tenths, and to the Seller knowledge this is the actual mileage.

5. Condition and Handover

Known defects, damage, missing equipment, title concerns, inspection notes, or included accessories are: . Except for title, lien, odometer, and express written promises in this Bill of Sale, the vehicle is sold as-is and with all faults.

OptionalInclude limited seller warranty

Possession and risk of loss pass to the Buyer at , unless the official title, registration, plate, insurance, or state paperwork requires a later handover.

OptionalInclude Texas official-form warning

Texas note: no general Texas DMV bill-of-sale form for ordinary private sales; verify Form 130-U and seller notification timing with TxDMV; notarization position: not stated for a generic private bill of sale.

6. Signatures

Each party signs this private sale record and keeps a copy with the assigned title, odometer disclosure, lien release, registration, tax, plate, notice-of-sale, or other official documents required for this transaction.

Seller

Date:

Buyer

Date:

How a Texas bill of sale fits the title process

Texas DMV is the starting point for title, registration, plate, tax, odometer, and seller-notice instructions. Texas content should cross-link the seller-notification and title-application steps; a bill of sale is private evidence, not the DMV workflow.

A strong private bill of sale still matters even when the title does most of the legal work. The title may not record deposit terms, cleared-funds conditions, lien payoff arrangements, included accessories, inspection exceptions, delivery timing, or known defects. Those are the points that create disputes after a private sale, so this template records them without pretending to be a substitute for the state process.

Official Texas form and notary cautions

The official-form position for this page is: no general Texas DMV bill-of-sale form for ordinary private sales. The notary position from the B1/B2 research is: not stated for a generic private bill of sale. That wording is deliberate. Some states notarize title assignments, some notarize a specific form only in special situations, and some do not state a notary requirement for the bill of sale at all.

If the official form is mandatory for your transaction, complete that form. If the official form is only supporting evidence, keep this template as the private agreement and attach the official form or title paperwork. Do not use a generic PDF to avoid a required odometer disclosure, release of lien, notice of sale, county filing, emissions inspection, salvage disclosure, or title assignment.

Odometer, title, lien, and as-is issues

Odometer language needs more than a blank mileage line. The document asks whether the reading is actual mileage, exceeds mechanical limits, not actual, or exempt. Texas may require that disclosure on the title or a specific state form, so the private record should match, not replace, the official paperwork.

As-is wording is also narrower than many templates suggest. It can allocate ordinary used-vehicle condition risk, but it does not make a false statement true and it does not erase title, lien, odometer, or fraud problems. This template records known defects and title concerns so the buyer does not rely on silence and the seller does not rely on a vague disclaimer.

What to check before signing in Texas

Before money and keys change hands, check whether Texas requires or recommends a state bill of sale, a purchase-price certification, title assignment, odometer statement, seller notice, plate removal, county tax step, inspection, or insurance evidence. The current B2 anchor says: verify Form 130-U and seller notification timing with TxDMV.

Keep the signed bill of sale with the title documents, payment proof, lien release, repair or inspection records, and any state forms. If the sale involves a salvage title, rebuilt vehicle, non-title-state vehicle, gift, family transfer, below-market transfer, dealer, estate, business seller, trailer, boat, off-road vehicle, or missing title, use the special official instructions before relying on this template.

Clause-by-clause guide

Parties and sale date: Names the seller and buyer and fixes the Texas sale date for title, tax, insurance, and registration records.
Vehicle description: Records year, make, model, body style, VIN, title number, and other identifiers so the receipt matches the title and the physical vehicle.
Price and payment: Records the sale price, payment method, and payment status. In states like Texas, purchase-price evidence can affect tax or title paperwork.
Title and liens: Requires disclosure of title brands, missing title issues, lender liens, payoff arrangements, and lien-release documents.
Odometer: Uses actual, exceeds-limits, not-actual, and exempt choices instead of a single unsafe mileage blank.
Condition and as-is: Lists known defects and limits the as-is clause so it does not purport to waive title, lien, mileage, or fraud duties.
Texas official-form note: Records whether the parties are using no general Texas DMV bill-of-sale form for ordinary private sales and any special Texas DMV instructions they have checked.

Texas compliance checklist

Confirm the current Texas title, registration, odometer, tax, and notary position before relying on a private bill of sale.

Check Texas DMV title-transfer instructions before signing
Texas DMV buying/selling guidance centers on title transfer, Form 130-U, and seller vehicle-transfer notification; B1 found no general Texas bill-of-sale form for ordinary private sales. Use this template to record the private transaction, but complete the title, odometer, tax, plate, lien release, notice, and registration documents required by Texas DMV.
TxDMV - buying or selling a vehicle
Handle odometer disclosure separately from the sale receipt
Federal odometer disclosure rules use actual mileage, exceeds mechanical limits, not-actual mileage, and exemption logic. Many states put that statement on the title or a state form, so a private paragraph is not always enough.
49 CFR 580.17 - odometer disclosure exemptions
Do not let as-is wording hide title, lien, or mileage problems
As-is language is a condition bargain. It does not fix a missing title, unreleased lien, false mileage statement, undisclosed title brand, or a specific written promise by the seller.
Notary and witness handling for Texas
not stated for a generic private bill of sale. If the official form or county office requires a notarized signature, use that official form or add the required acknowledgement rather than relying on a generic signature block.

How to complete a Texas bill of sale

Check the official transfer route. Open the Texas DMV source and decide whether your sale uses a state form, title assignment, purchase-price statement, notice of sale, county filing, or special affidavit.
Identify the vehicle and parties. Copy the VIN, title number, year, make, model, body style, buyer, seller, and address details from source documents rather than from an advertisement.
Record price and payment status. Write the full price, deposit, balance, payment method, trade-in or gift terms, and whether funds have cleared.
Complete title, lien, and mileage disclosures. List title brands, lienholder/payoff details, lien releases, and the correct odometer choice. Use the official odometer or title form where required.
Sign and keep the complete packet. Sign the private bill of sale, complete any Texas official form, and keep copies with payment proof, title paperwork, registration, insurance, plate, tax, and notice records.

Frequently asked questions

Does Texas require a bill of sale for a car?

Texas DMV buying/selling guidance centers on title transfer, Form 130-U, and seller vehicle-transfer notification; B1 found no general Texas bill-of-sale form for ordinary private sales. Because transactions differ, check the official Texas DMV source before relying on a private receipt alone.

What Texas form should I use?

The B2 research anchor for this page is: no general Texas DMV bill-of-sale form for ordinary private sales. If that official form applies, use it with this private sale agreement rather than replacing it.

Does a Texas bill of sale need to be notarized?

not stated for a generic private bill of sale. Notary rules often attach to a title assignment or special official form, so confirm the exact route before signing.

Can the vehicle be sold as-is?

A private used vehicle can often be sold as-is, but the language does not protect a seller who hides a lien, title problem, odometer issue, known defect, or specific written promise.

Does this replace the title?

No. A bill of sale records the sale terms. The certificate of title, official odometer disclosure, registration application, tax filing, and lien release remain separate where the state requires them.

What should the buyer check before paying?

Check the VIN, title owner, lien status, odometer reading, title brand, registration status, known defects, included accessories, insurance needs, and whether state forms are complete.

What should the seller keep after the sale?

Keep a signed bill of sale, payment proof, copy of title assignment, lien-release evidence, notice-of-sale filing where required, and any messages about condition or delivery.

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Disclaimer

This Texas bill of sale template and guide are for general information only and are not legal, tax, title, DMV, county, odometer, insurance, notary, or registration advice. Verify current Texas requirements before signing.