Medical Invoice & Superbill Generator

What should a private practice invoice or superbill include?

Every private-pay medical invoice needs the basics — practice name and address, patient name, invoice number and date — plus a few fields specific to healthcare: the date each service was actually provided (not just the invoice date), your professional registration number, and a description of the service or treatment. Insurance-ready "superbills" go further, adding the patient's date of birth, insurance member/group ID, and procedure codes per line so the patient can claim reimbursement.

• Practice/clinic name, address and provider registration number
• Patient name, and date of birth if the patient will claim insurance
• Date of service for each treatment line, separate from the invoice date
• Service/treatment description, with a procedure code (CPT, GOÄ-Ziffer, item number) where relevant
• Diagnosis code(s) — optional, only needed for insurer claims
• Fees, any payment received, and balance due

Do medical services carry VAT or sales tax?

In most of our 39 markets, medical care provided by a registered health professional is exempt from VAT, GST or an equivalent consumption tax — the tool defaults your tax rate to 0% for this reason. The exemption is usually purpose-based: it covers diagnosing, treating or curing a condition, but not purely cosmetic work, medico-legal reports, or fitness-for-work certificates, which are typically standard-rated. A handful of markets differ: Brazil applies a municipal service tax (ISS) to medical services, Japan taxes private/self-pay care (jiyū-shinryō) at its standard consumption-tax rate while insured treatment stays exempt, and Malaysia added a service tax specifically for private healthcare billed to non-citizen patients. Mixed invoices — an exempt consultation alongside a taxable certificate or cosmetic line — are handled natively: just mark each line taxable or not and the one overall rate applies only to the taxable lines.

Procedure codes: CPT, GOÄ-Ziffer and their equivalents

Every insurance-ready medical invoice format worldwide bills code-per-line, so this generator adds one extra column for it. In the US this is a CPT or HCPCS code; in Germany it's a GOÄ-Ziffer (and if you bill above the standard 2.3x multiplier, German rules require a short written justification — write it in the description, e.g. "GOÄ 65, Faktor 2,3"); in Australia it's a Medicare item number; in Switzerland/Liechtenstein it's a TARDOC position (the tariff that replaced TARMED on 1 January 2026); in Belgium it's an INAMI/RIZIV nomenclature code; in Brazil it's the 4.01-list service code used on the NFS-e. The column is optional and free-text, so it fits whichever code set applies in your market.