Attorney & Law Firm Invoice Generator
Create a professional attorney invoice with matter number, timekeeper, bar number and a clean fees-vs-disbursements split, then download as a PDF — free, no sign-up required.
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Invoice Details
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Sales tax (most states exempt legal services — see FAQ for HI/NM/SD) is applied only to line items with the “Sales tax (most states exempt legal services — see FAQ for HI/NM/SD)” box ticked.
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| Invoice Date | — |
| Description | Quantity | Rate | Amount |
|---|---|---|---|
| Initial consultation & case assessment | 1.5 | $0.00 | $0.00 |
| Legal research & memorandum of advice | 3 | $0.00 | $0.00 |
| Drafting and reviewing documents / pleadings | 4 | $0.00 | $0.00 |
| Correspondence & telephone attendances | 1 | $0.00 | $0.00 |
| Court / hearing attendance (incl. preparation) | 3.5 | $0.00 | $0.00 |
| Court filing fee (disbursement — paid as client's agent, outside scope of VAT) | 1 | $0.00 | $0.00 |
| Process server / courier fee (disbursement — outside scope of VAT) | 1 | $0.00 | $0.00 |
| Photocopying, printing & document handling | 1 | $0.00 | $0.00 |
| Applied from retainer/trust balance (previously received, drawn down this period) | 1 | $0.00 | $0.00 |
| Subtotal | $0.00 |
| Total | $0.00 |
Attorney invoice generator for US law firms and legal professionals
Create a US attorney invoice for hourly work, fixed fees, retainers, contingency-cost billing, litigation expenses, transactional matters, outside counsel, insurance defense or legal consulting. Add matter number, matter name, responsible attorney, State Bar number, billing period, fee arrangement, time entries, costs, trust drawdown and balance due.
US legal invoices need matter-level clarity. They are reviewed by clients, finance teams, adjusters, auditors and sometimes fee-review vendors, so professional fees, costs, retainers and trust-account activity should not be compressed into one generic services line.
What a US attorney invoice should include
ABA Model Rule 1.5 says a lawyer may not charge an unreasonable fee or unreasonable expenses, and the basis or rate of the fee and expenses should be communicated to the client, preferably in writing. A useful invoice reflects that agreement clearly.
- Firm name, mailing address, phone, email, payment instructions and tax or vendor details where appropriate.
- Client name, billing address, matter number, matter name and client reference.
- Responsible attorney, timekeeper, State Bar number where useful and billing period.
- Fee arrangement: hourly, fixed fee, retainer, capped fee, blended rate or contingency-cost billing.
- Dated time entries with task descriptions, hours, rate and amount.
- Court fees, filing fees, process server, expert, transcript, travel, copying and other costs separated from professional fees.
- Retainer or trust funds applied, payments received, balance due and any remaining retainer note.
Fees, costs and retainer drawdowns
Separate professional fees from client costs. A court filing fee, process-server charge or expert invoice is reviewed differently from attorney time, and corporate clients often require each category to match billing guidelines.
ABA Model Rule 1.15 says client funds must be held separately from the lawyer's own property, and advance legal fees and expenses deposited into a client trust account are withdrawn only as fees are earned or expenses incurred. If trust money is applied, show it as a payment or credit rather than hiding it inside the fee line.
Matter detail, time entries and e-billing
For hourly matters, include enough detail for the client to understand the task, date, timekeeper and duration. For fixed-fee work, name the deliverable or phase. For litigation, show filing, hearing, deposition, discovery, settlement or trial-preparation context where it helps approval.
Some corporate, insurer and outside-counsel clients require LEDES files, UTBMS task/activity/expense codes or portal submission. This generator produces a PDF invoice, so use it alongside any required e-billing workflow.
Sales tax and state-specific billing rules
Most US legal billing issues are governed by state professional-responsibility rules, engagement letters, client guidelines and trust-account requirements. Sales or gross receipts tax treatment also varies by state. Keep tax lines editable and confirm the treatment for the jurisdiction and matter type before sending.
Common US legal invoice mistakes
- Omitting matter number, billing period or responsible attorney.
- Combining attorney fees and reimbursed costs into one line.
- Applying retainer funds without showing the amount credited.
- Using vague descriptions like "legal services" for hourly work.
- Sending only a PDF when the client requires LEDES or portal billing.
- Including privileged or sensitive matter detail beyond what the bill needs.
United States Invoice Generator