Editable UK utility re-bill template
UK tenant utility invoice template
Download a reusable landlord-to-tenant utility re-billing template for electricity, gas, water, heat, broadband and shared services, with property, period, readings, allocation method, prepayments and balance due.
- ✓Designed for landlord re-billing and settlement, not proof-of-address documents.
- ✓Includes meter readings, allocation method, consumption, rates and advance payments.
- ✓Available in Google Sheets, Google Docs, Excel and Word.
Prefer to fill it in online? Open the UK utility invoice generator.
Tenant utility invoice template
Editable UK re-billing format
Designed for property managers and landlords who need a transparent utility re-bill, not a supplier utility bill.
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How to use a UK tenant utility invoice template
A tenant utility template should explain the calculation: property, period, readings, consumption, rate, allocation method, advance payments and balance. It should not pretend to be a supplier bill.
Fields to keep in the template
- Landlord, property manager or operator details.
- Tenant name, property address, unit and lease or account reference.
- Billing period, due date and service type.
- Meter reference, previous reading, current reading, consumption and unit.
- Allocation method where charges are shared across units.
- Prepayments, service-charge credits and balance due.
Domestic fuel and power VAT
HMRC VAT Notice 701/19 says fuel and power for domestic use can qualify for the reduced rate, and that metered supplies direct to tenants in demised areas are eligible. Common-area fuel and power recovered through a residential service charge follows the exempt accommodation supply.
Not a proof-of-address document
This template is for landlord-to-tenant re-billing only. Do not use it as a substitute for a utility provider’s bill, bank proof of address, KYC evidence or identity-verification document.
FAQs about UK tenant utility templates
Can this be used as a utility provider bill?
No. It is a landlord re-bill or settlement document, not a provider bill.
What if tenants share a meter?
State the allocation method clearly, such as floor area, occupancy, equal shares or a lease percentage.
Which format is best?
Sheets or Excel is best for meter calculations. Docs or Word is better for a narrative service-charge statement.
