Utility Invoice Generator — bill tenants for electricity, water & gas
Re-bill tenants for metered electricity, water, gas, heating or internet from meter readings, with billing period, allocation method and prepayments deducted — then download as a clean PDF, free, no sign-up required.
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Invoice Details
Line Items
5% reduced rate (domestic fuel & power) — see notes (mixed-rate) is applied only to line items with the “5% reduced rate (domestic fuel & power) — see notes (mixed-rate)” box ticked.
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| Invoice Date | — |
| Description | Quantity | Rate | Amount |
|---|---|---|---|
| Electricity — meter reference, previous/current reading | 0 | £0.00 | £0.00 |
| Water — meter reference, previous/current reading | 0 | £0.00 | £0.00 |
| Gas | 0 | £0.00 | £0.00 |
| Heating | 0 | £0.00 | £0.00 |
| Sewer / wastewater (based on water consumption) | 0 | £0.00 | £0.00 |
| Trash / waste collection | 1 | £0.00 | £0.00 |
| Internet / broadband — tenant share | 1 | £0.00 | £0.00 |
| Billing administration fee | 1 | £0.00 | £0.00 |
| Less: advance/prepayment received | 1 | £0.00 | £0.00 |
| Subtotal | £0.00 |
| 5% reduced rate (domestic fuel & power) — see notes (mixed-rate) (5%) | £0.00 |
| Total | £0.00 |
Free utility invoice generator for landlords
Bill tenants for metered electricity, water, gas, heating or internet in minutes. Add the property/unit, billing period and allocation method, enter meter readings and consumption per line, deduct advance payments already received, and download a clean PDF — free, with no sign-up required. Built for landlords, property managers and co-living/kos operators re-billing real consumption, not as a substitute for a utility provider's own bill.
What should a tenant utility re-bill include?
A proper utility re-bill is more than a generic invoice: it needs the property or unit address (distinct from the tenant's own address), the exact billing period covered, and — per utility — the meter reference, previous and current readings, the resulting consumption, and the rate charged per unit. Several markets make some of this legally mandatory: the Czech Supreme Court requires the unit price and number of units shown per service, and Germany's courts (BGH) set formal minimum content for a Nebenkostenabrechnung, including the allocation key used and a deduction of prepayments already made.
- Property/unit address, distinct from the tenant's billing address
- Billing period covered (from – to dates)
- Meter reference, previous/current reading and consumption per utility
- Rate per unit, plus any fixed/standing charge
- Allocation method used where there is no individual meter (e.g. RUBS, per-occupant, per-floor-area)
- Advance payments/prepayments already received, deducted from the total
- Settlement/payment due date for the balance
Do I charge VAT or GST when re-billing utilities to tenants?
It depends on your country and whether the letting is residential or commercial. EU case law (CJEU C-42/14, Wojskowa Agencja Mieszkaniowa, 16 April 2015) established that utilities billed by individual meter reading are, in principle, a separate taxable supply from the rent — but member states apply this differently. Poland and Sweden tax metered re-bills at the utility's own rate (Poland: 8% water/sewage, 23% electricity/gas/heat; Sweden: 25% even for otherwise-exempt residential lets). Germany and Hungary instead treat utilities as ancillary to the letting, so an exempt residential rent means exempt utilities, while an opted/taxable commercial letting recharges utilities at one uniform rate regardless of the underlying provider's rate. The UK reduces metered domestic gas/electricity to 5%, but treats a landlord's recovery of costs through the service charge as following the exempt rent rather than as a standalone supply in many cases — and either way, water/sewerage for households is often zero-rated as its own item. Outside the EU, Australia, Canada and Japan mostly let residential recharges follow the (exempt/input-taxed) rent, with commercial recharges taxed; the US and Brazil apply no VAT/GST at all to utility pass-throughs, but regulate them instead through landlord-tenant law (like RUBS rules) or lease requirements.
Genuinely mixed tax rates on one invoice
Because a single re-bill can legitimately mix rates — for example, 5% VAT on metered UK domestic energy alongside 20% on an admin fee, or Poland's 8% water next to 23% electricity — this tool applies one overall rate to whichever lines you mark taxable. If your invoice genuinely spans two different non-zero rates, mark the divergent line non-taxable, note its own rate inline in the description (e.g. "Electricity — 23% VAT charged separately"), and total that portion outside the tool, or issue two separate invoices. A disclaimer to this effect is included by default — check with your accountant on markets with real multi-rate exposure.
United Kingdom Invoice Generator