Legal Invoice Generator
Create a professional legal invoice with matter number, attorney name, bar registration number and a clean fees-vs-disbursements split, then download as a PDF — free, no sign-up required.
Your Business Information
Client Information
Brand Your Invoice
Invoice Details
Line Items
Tax is applied only to line items with the “No VAT” box ticked.
Signature
Add your authorised signature. It will only appear on the invoice preview and PDF if you actually sign.
Preview:
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| Invoice Date | — |
| Description | Quantity | Rate | Amount |
|---|---|---|---|
| Initial consultation & case assessment | 1.5 | £0.00 | £0.00 |
| Legal research & memorandum of advice | 3 | £0.00 | £0.00 |
| Drafting and reviewing documents / pleadings | 4 | £0.00 | £0.00 |
| Correspondence & telephone attendances | 1 | £0.00 | £0.00 |
| Court / hearing attendance (incl. preparation) | 3.5 | £0.00 | £0.00 |
| Court filing fee (disbursement — paid as client's agent, outside scope of VAT) | 1 | £0.00 | £0.00 |
| Process server / courier fee (disbursement — outside scope of VAT) | 1 | £0.00 | £0.00 |
| Photocopying, printing & document handling | 1 | £0.00 | £0.00 |
| Applied from retainer/trust balance (previously received, drawn down this period) | 1 | £0.00 | £0.00 |
| Subtotal | £0.00 |
| Total | £0.00 |
Free legal invoice generator & template
Create a professional legal invoice in minutes — with a matter/case number, attorney name, bar registration number, billing period and fee arrangement, plus a clean split between billable fees and disbursements. Add your time entries, download as a clean PDF, and get paid faster. Free, with no sign-up required.
What should a legal invoice include?
Beyond the standard invoice basics — invoice number, date, firm and client details, line items and total — a legal invoice needs to match how matters are opened, staffed and billed: a matter or case number tied to the file, the responsible attorney's name, a bar or professional registration number, the billing period the fees cover, the fee arrangement (hourly, fixed fee, retainer or contingency), and a clear separation between professional fees and disbursements.
- Matter/case number matching the file — the single most consistent field across every legal billing system studied
- Matter name / re: line, with any court or docket number folded in
- Responsible attorney name and bar/registration number
- Billing period covered by this invoice
- Fee arrangement: hourly, fixed fee, retainer or contingency
- Professional fees kept separate from disbursements (court fees, courier, expert reports)
Fees vs. disbursements: why the split matters for tax
This is the structural signature of a legal bill in every market studied. Court filing fees, land-registry fees and process-server costs that you pay strictly as the client's agent are disbursements — outside the scope of VAT/GST in most jurisdictions, because you're passing on a cost, not supplying a service. Expenses you consume yourself to do the work (travel time, searches you use to advise the client, photocopying) are normally recharged with VAT/GST at your standard rate, because you're acting as principal. Mark each line item's taxable flag accordingly — the default line items below demonstrate both the disbursement case (court filing fee, courier) and the taxable-recharge case (photocopying).
How do I show a retainer or trust payment on an invoice?
This tool has no separate trust-ledger feature, so the recommended pattern — mathematically correct, and consistent with how the sibling consulting/freelance tools handle it — is: bill the full professional fees and disbursements as normal (tax is computed correctly on the full fee), then record any amount already held in trust or paid as a retainer using the Amount Paid field, and note the trust or retainer balance in the Notes/matter-summary field (e.g. "Applied from trust: $X — remaining trust balance $Y"). US firms operating IOLTA accounts, and any jurisdiction with client-money rules, should keep this note consistent with their trust-ledger records.