Free · No sign-up
Timesheet Template (Gibraltar)
Enter start and finish times, breaks are deducted and hours total automatically. Download as Excel or PDF, or print it for signing — nothing leaves your browser.
- Weekly, biweekly and monthly formats
- Tracks the 48-hour weekly average that Gibraltar's working time rules require
- Records the individual opt-out where a worker has agreed to exceed 48 hours
General information only, not legal advice. Overtime rates come from the contract of employment or the applicable collective agreement, not from statute.
Fill in your timesheet
01/01/2024 – 07/01/2024
| Date | Day | Start | Finish | Unpaid break (min) | Hours on site | Hours worked | Additional hours | Job / notes |
|---|---|---|---|---|---|---|---|---|
| 01/01/2024 | Mon | |||||||
| 02/01/2024 | Tue | |||||||
| 03/01/2024 | Wed | |||||||
| 04/01/2024 | Thu | |||||||
| 05/01/2024 | Fri | |||||||
| 06/01/2024 | Sat | |||||||
| 07/01/2024 | Sun |
Totals
- Total hours
- 0:00
- Basic hours
- 0:00
- Additional hours
- 0:00
- Unpaid breaks
- 0:00
- Average weekly working time, including overtime, must not exceed 48 hours over a 17-week reference period unless the worker has signed an individual opt-out.
Download or print
The Excel file keeps live formulas for hours worked, payable hours and all totals, so it recalculates when you edit it. The basic-versus-additional hours split is written as a calculated value.
Employee signature
Manager signature
Working time records in Gibraltar
Gibraltar's working time rules derive from the EU Working Time Directive and were retained after Brexit. Average weekly working time, including overtime, must not exceed 48 hours calculated over a 17-week reference period, and — as in the UK — an individual worker may sign a written opt-out from that limit, revocable on notice. Employers must keep records adequate to show that the 48-hour limit and the rest entitlements have been complied with, together with a record of any workers who have opted out. Daily rest is 11 consecutive hours and a worker whose daily working time exceeds six hours is entitled to a break of at least 20 minutes.
Records may be kept on paper or electronically, provided they are adequate to show that the 48-hour limit and the rest entitlements have been complied with.
What your records should show
- Employee's name
- The date of each day worked
- Start and finish times
- Rest breaks taken
- Total hours worked each week
- The rolling 17-week average used for the 48-hour limit
- A record of any worker who has signed an individual opt-out
How long to keep it
2 years
Who enforces it
Department of Employment, HM Government of Gibraltar
Penalties
Breaching the working time limits or failing to keep adequate records is an offence under Gibraltar's employment legislation and can attract a fine; without records an employer cannot demonstrate compliance with the 48-hour average.
How to use this timesheet in Gibraltar
Gibraltar's working time rules were inherited from the EU Working Time Directive and remained in place after Brexit — including the 48-hour weekly average and the individual opt-out that UK-based templates often assume applies everywhere. This timesheet records hours accurately and tracks the 48-hour average so you can see whether an opt-out is actually needed.
What a timesheet is and why Gibraltar's rules differ slightly from the UK's
A timesheet is the daily record of when an employee actually started and finished work, plus any breaks taken. It's the evidence base for correct pay calculation and for showing compliance with Gibraltar's working time limits.
Gibraltar's employment legislation retained the EU Working Time Directive's core structure post-Brexit, independently of how UK law has since evolved. The two are similar but not identical, and a template built purely for UK law shouldn't be assumed to apply unchanged in Gibraltar.
Legal requirements for working time records
Average weekly working time, including overtime, must not exceed 48 hours calculated over a 17-week reference period. A worker may sign an individual opt-out from this limit in writing, and may revoke it on notice.
Employers must keep records adequate to show that the 48-hour limit and rest entitlements have been complied with, together with a record of any worker who has opted out.
Daily rest is 11 consecutive hours, and a worker whose daily working time exceeds six hours is entitled to a break of at least 20 minutes.
- Employee's name
- The date of each day worked
- Start and finish times
- Rest breaks taken
- Total hours worked each week
- A record of any worker who has signed an individual opt-out
How to fill in this timesheet
- 1
Add employee and employer details
Enter the employee's name and the employer/business name at the top of the sheet.
- 2
Choose your period
Select weekly, fortnightly or monthly to match your payroll cycle.
- 3
Enter start and finish times
Fill in the start and finish time for each shift. Overnight shifts are calculated correctly automatically.
- 4
Check the unpaid break
A 20-minute break is suggested once a shift exceeds six hours, matching Gibraltar's minimum. Adjust it if the actual break taken differs.
- 5
Review the 48-hour average
The sheet tracks whether the 17-week rolling average for weekly hours is approaching 48 hours, so you know if an opt-out conversation is genuinely needed.
- 6
Download or print for signing
Export as Excel with live formulas, PDF, or print for signature.
Weekly, fortnightly or monthly — which fits?
Weekly timesheets suit workplaces with variable shifts, where hours need close tracking against the 48-hour limit.
Monthly timesheets align best with payroll processing and are the most common format kept for inspection purposes.
Whichever period you choose, the 48-hour average is measured over a 17-week reference period, so it's worth keeping several consecutive periods together to see the real trend.
What generic UK-style templates get wrong for Gibraltar
Most free timesheet templates online are written for the UK and quietly assume UK law applies unchanged in Gibraltar — but Gibraltar's employment legislation is its own retained body of law, distinct from the UK's post-2024 changes to daily-hours recording.
There is essentially no Gibraltar-specific template content online; this is one of the clearest gaps identified in comparable markets, and one where a genuinely local page can rank on very little competition.
The individual opt-out is often treated as automatic in generic content — it isn't; it requires a written, revocable agreement specific to the worker.
Sources
Timesheet questions, answered
What is the maximum working week in Gibraltar?
Average weekly working time, including overtime, must not exceed 48 hours calculated over a 17-week reference period, unless the worker has signed a written opt-out.
Do Gibraltar's rules follow UK law exactly?
No. Gibraltar retained the EU Working Time Directive's structure after Brexit as its own body of law, which is similar to but not identical to how UK employment law has since developed.
How long should I keep timesheet records?
Records adequate to show compliance with the 48-hour limit and rest entitlements should be kept for at least two years.
What break am I entitled to on a long shift?
A worker whose daily working time exceeds six hours is entitled to a rest break of at least 20 minutes.
Is the 48-hour opt-out automatic?
No. It requires a specific written agreement from the individual worker, and that worker can revoke it on reasonable notice.
Do I need electronic time-tracking software in Gibraltar?
No. There's no requirement for a specific system — paper, a spreadsheet or software are all acceptable as long as the records are adequate to demonstrate compliance.
