Contractor Invoice Generator Canada
Create a Canadian contractor or handyman invoice with job address, work dates, labour, materials, deposit, GST/HST and warranty notes, then download a PDF.
Your Business Information
Client Information
Brand Your Invoice
Invoice design
Invoice Details
Line Items
GST/HST is applied only to line items with the “GST/HST” box checked.
Signature
Add your authorized signature. It will only appear on the invoice preview and PDF if you actually sign.
Preview:
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| Invoice Date | — |
| Description | Quantity | Rate | Amount |
|---|---|---|---|
| Labour — general repairs & maintenance | 1 | C$0.00 | C$0.00 |
| Call-out / travel fee | 1 | C$0.00 | C$0.00 |
| Materials — timber, fixings & sundries | 1 | C$0.00 | C$0.00 |
| Materials — supplied fixtures (e.g. tap set / door hardware) | 1 | C$0.00 | C$0.00 |
| Equipment hire (e.g. floor sander), per day | 1 | C$0.00 | C$0.00 |
| Waste removal & disposal | 1 | C$0.00 | C$0.00 |
| Less deposit received | 1 | C$0.00 | C$0.00 |
| Subtotal | C$0.00 |
| GST/HST (5%) | C$0.00 |
| Total | C$0.00 |
Contractor and handyman invoice generator for Canada
Create a Canadian contractor invoice for handyman work, small repairs, maintenance, labour, materials, call-outs, equipment, disposal, deposits and balance due. Add the job address, quote or purchase order, work dates, licence or permit reference where relevant, GST/HST and payment terms, then download a PDF.
This page is for small trade jobs rather than staged construction progress claims. Canadian customers often need job-site detail, labour/materials separation and province-aware GST/HST, PST/QST/RST and licensing notes.
What a Canadian contractor invoice should include
A contractor invoice should connect the bill to the site and the approved scope. This matters for homeowners, landlords, condo boards, property managers, insurers and business customers who need to match the invoice to a quote, job card or purchase order.
- Business or sole proprietor name, contact details, business number and GST/HST account number where applicable.
- Customer name, billing address, job address and site contact.
- Quote, purchase order, work order, job number or approval reference.
- Date or period of work completed.
- Licence, permit, inspection or trade reference where the province, municipality or job requires it.
- Labour, materials, equipment, call-out, disposal and subcontract work on separate lines.
- Deposit received, GST/HST if registered and taxable, and balance due.
GST/HST and provincial sales tax
CRA guidance says GST/HST rates depend on place of supply and supply type. If you are registered and the work is taxable, show GST/HST clearly; if you are not registered, do not charge GST/HST.
Some provinces also have PST, QST or RST rules that may affect materials or services. Keep labour and materials separate so the invoice can be reviewed correctly.
Contractor, handyman or construction invoice
Use this generator for handyman jobs, maintenance, minor repairs, site visits, small installations, one-off labour and mixed labour/materials work.
Use the construction invoice generator for progress claims, staged valuations, contract-sum tracking, change orders, holdbacks and lien or prompt-payment records.
Licences, permits and local differences
Trade licences, permits, inspections and contractor disclosure rules are provincial, territorial or municipal. Electrical, plumbing, gas, HVAC and building work can each have separate expectations.
If the job has a permit, inspection, certificate, licence or warranty document, reference it on the invoice so the payment record matches the compliance paperwork.
Common Canadian contractor invoice mistakes
- Leaving out the job address or work dates.
- Charging GST/HST while not registered or using the wrong place-of-supply rate.
- Combining labour, materials, call-out and disposal into one vague line.
- Using a small-job invoice for a progress claim that needs holdback and change orders.
- Forgetting licence, permit, inspection or warranty references when the work requires them.
- Not showing deposits or previous payments clearly.