Editable Belgian hotel template
Belgian hotel invoice template
Download a reusable hotel, guesthouse, B&B or serviced-accommodation invoice template for Belgian guest folios with stay dates, room nights, booking reference, deposits, extras, tourist tax and VAT.
- ✓Check-in/out, room, guest, nights and booking-reference fields.
- ✓Room, breakfast, parking, minibar, laundry, tourist tax and deposits separated.
- ✓Available in Google Sheets, Google Docs, Excel and Word.
Prefer to fill it in online? Open the Belgian hotel invoice generator.
Hotel invoice template
Editable Belgian format
Built for guest folios and business travel receipts where stay dates, VAT and tourist tax need to stay clear.
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How to use a Belgian hotel invoice template
A Belgian hotel template should connect the payment to a specific stay: guest, company, room, check-in, check-out, booking reference, rate plan, extras, deposits and tourist tax.
Fields to keep in the template
- Hotel, B&B, guesthouse or accommodation business details and enterprise/VAT number.
- Guest or company name, billing address, travel, PO or booking reference.
- Check-in, check-out, room or unit, guest count and number of nights.
- Room, breakfast, parking, minibar, room service, laundry and late checkout separately.
- Deposit, OTA prepayment, amount already paid, VAT and tourist tax.
Accommodation VAT in 2026
Belgian furnished accommodation and camping moved from 6% to 12% VAT from 1 March 2026, with transitional treatment for some bookings made by 28 February 2026 where VAT becomes chargeable by 30 June 2026.
Tourist tax and business travel
Tourist or accommodation taxes are local and should stay separate from the room line. Brussels increased its tourist accommodation tax from 1 January 2026, so do not hard-code one national amount into every folio.
FAQs about Belgian hotel invoice templates
What VAT rate applies to Belgian hotels?
From 1 March 2026, furnished accommodation and camping use 12% VAT, with transitional treatment for some earlier bookings.
Should tourist tax be separate?
Yes. Keep local tourist or accommodation taxes separate from room charges, VAT and extras.
Should OTA prepayments be shown?
Yes. Show the full stay and apply the OTA payment or deposit as a credit with the booking reference.
