Editable Belgian freelance template
Belgian freelance invoice template
Download a reusable template for Belgian freelancers, consultants, creatives, developers, trainers and project workers with enterprise/VAT number, service period, expenses, VAT status and payment terms.
- ✓Enterprise/VAT number, client, project and service period.
- ✓21% VAT, small-business franchise note and reverse-charge wording ready to adapt.
- ✓Available in Google Sheets, Google Docs, Excel and Word.
Prefer to fill it in online? Open the Belgian freelance invoice generator.
Freelance invoice template
Editable Belgian format
For Belgian self-employed workers who want repeatable invoices with tax status and payment details.
Gratis facturatie-app
Vertrouwd door 3.000.000+ bedrijven wereldwijd
Verstuur facturen in seconden, volg betalingen op en behoud controle over uw cashflow — allemaal via de Invoice24 mobiele app.
How to use a Belgian freelance invoice template
A freelance invoice template helps keep project, service period, fees, expenses, VAT status and payment terms consistent. Duplicate it for each client and update the invoice number, period and amounts.
Fields to keep in the template
- Legal or trade name, address, enterprise number or VAT number.
- Client name, VAT number where relevant, project, purchase order or reference.
- Service period, milestone, hours, day rate, fixed fee or retainer.
- Expenses, travel, software or subcontracted costs separated from fees.
- VAT rate, small-business franchise note, reverse-charge wording and payment terms.
VAT franchise and 21% VAT
FPS Finance lists EUR 25,000 annual turnover excluding VAT for the Belgian small-business exemption scheme. Businesses using it do not charge VAT and cannot deduct input VAT. If the exemption does not apply, 21% is the standard VAT rate unless a specific rule changes the treatment.
B2B e-invoicing and cross-border clients
Since 1 January 2026, Belgian VAT-liable B2B invoices within scope must be structured electronic invoices. For cross-border B2B services, review reverse-charge and place-of-supply treatment before setting VAT to zero.
FAQs about Belgian freelance invoice templates
Can I invoice without VAT?
Yes, if a valid exemption such as the small-business franchise applies. Do not show VAT and include the appropriate exemption wording.
What is the Belgian franchise threshold?
FPS Finance lists EUR 25,000 annual turnover excluding VAT for the small-business VAT exemption scheme.
Should expenses be separate?
Yes. Separate expenses speed up client approval and make VAT or reimbursement review clearer.
