Haulage Invoice Generator
Create a professional haulage invoice for owner-drivers and hauliers with load reference, lane, miles and detention fields, then download as a clean PDF — free, no sign-up required.
Your Business Information
Client Information
Brand Your Invoice
Invoice design
Invoice Details
Line Items
VAT is applied only to line items with the “VAT” box ticked.
Signature
Add your authorised signature. It will only appear on the invoice preview and PDF if you actually sign.
Preview:
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| Invoice Date | — |
| Description | Quantity | Rate | Amount |
|---|---|---|---|
| Line haul — origin to destination (miles @ rate/mile) | 1 | £0.00 | £0.00 |
| Fuel surcharge (FSC) | 1 | £0.00 | £0.00 |
| Detention — driver waiting time (hours) | 2 | £0.00 | £0.00 |
| Layover | 1 | £0.00 | £0.00 |
| Lumper fee (reimbursed at cost — receipt attached) | 1 | £0.00 | £0.00 |
| Tolls / scale fees | 1 | £0.00 | £0.00 |
| Oversize / overweight permit fee | 1 | £0.00 | £0.00 |
| Subtotal | £0.00 |
| VAT (20%) | £0.00 |
| Total | £0.00 |
Haulage invoice generator for UK owner-drivers and hauliers
Create a UK haulage invoice for owner-drivers, small fleets and HGV operators billing a shipper, broker, freight forwarder or another carrier. The PDF includes load reference, route, pickup and delivery dates, miles, vehicle registration or operator-licence reference and accessorial charges.
This page is built around UK haulage language rather than generic trucking wording. Use it for a specific load already moved; use the freight invoice generator for wider logistics or forwarding charges, and the commercial invoice generator for customs paperwork that travels with goods.
What a UK haulage invoice should include
A useful haulage invoice ties the amount due to the load evidence and agreed rate. The payer should be able to match it to the load reference, consignment note, delivery note, proof of delivery or purchase order without re-contacting the driver.
- Haulier or owner-driver name, address, VAT number if registered and payment details.
- Customer, broker, shipper or forwarder details, plus PO or job reference.
- Load reference, consignment note, delivery note, CMR or POD reference.
- Pickup and delivery locations, dates, lane and vehicle registration.
- Rate basis: flat load rate, mileage, day rate, hourly waiting time or agreed surcharge.
- Linehaul, fuel surcharge, waiting time, demurrage, tolls, ferries, parking and reimbursed expenses separately.
VAT on UK haulage
For UK-place freight and haulage, HMRC Notice 744B says the supply is standard-rated unless it is connected with an import, export, qualifying handling/storage rule or another zero-rating rule. GOV.UK’s VAT rates table says freight transport to or from a place outside the UK is 0%, while domestic freight is standard-rated unless it is the domestic leg of an international movement.
Operator licence and vehicle details
GOV.UK says a goods vehicle operator’s licence is needed if a business uses goods vehicles above certain weights, and that operators must make sure drivers have the correct licence and training and vehicles are kept safe. Adding the operator licence, vehicle registration or fleet reference helps the invoice line up with transport compliance records.
Waiting time and accessorial charges
Waiting time, detention, demurrage, failed collection, out-of-hours delivery and parking are common approval points in UK haulage. Put each charge on its own line and reference the agreed terms, site times or delivery evidence.
United Kingdom Invoice Generator