Garage Invoice Generator
Create a professional garage or auto repair invoice with vehicle registration, MOT fee and parts/labour fields, then download as a clean PDF — free, no sign-up required.
Your Business Information
Client Information
Brand Your Invoice
Invoice design
Invoice Details
Line Items
VAT is applied only to line items with the “VAT” box ticked.
Signature
Add your authorised signature. It will only appear on the invoice preview and PDF if you actually sign.
Preview:
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| Invoice Date | — |
| Description | Quantity | Rate | Amount |
|---|---|---|---|
| Diagnostics / fault finding | 0.5 | £0.00 | £0.00 |
| Labour — repair performed | 1 | £0.00 | £0.00 |
| Parts — engine oil / fluids | 1 | £0.00 | £0.00 |
| Parts — filter (new) | 1 | £0.00 | £0.00 |
| Parts — brake pads / other (new) | 1 | £0.00 | £0.00 |
| Shop supplies & consumables | 1 | £0.00 | £0.00 |
| MOT / inspection test fee (sublet — no VAT) | 1 | £0.00 | £0.00 |
| Subtotal | £0.00 |
| VAT (20%) | £0.00 |
| Total | £0.00 |
Garage invoice generator for UK mechanics and MOT centres
Create a UK garage invoice for servicing, diagnostics, repairs, parts, labour, MOT test fees, recovery-related work or insurance repairs. The PDF includes vehicle registration, VIN, odometer, repair order, technician, parts, labour, VAT and warranty notes.
This page is written for UK garages, mobile mechanics and workshops that need a clear invoice quickly. It is not just a generic auto repair invoice with UK spelling: it reflects VAT at 20%, MOT fees that do not carry VAT, and the way UK customers expect vehicle registration and labour/parts to be shown.
What to include on a UK garage invoice
Start with the normal UK invoice fields: invoice number, invoice date, supply date, your garage details, customer details, a clear description, amounts charged, VAT if applicable and total owed. Then add the workshop-specific details that make the invoice useful if the customer, insurer or fleet manager comes back later.
- Vehicle registration, make, model and VIN if available.
- Mileage or odometer reading at the time of repair.
- Repair order, job number or booking reference.
- Parts listed separately from labour and diagnostics.
- MOT test fee shown as a separate no-VAT line when recharged.
- Warranty terms for parts and labour, plus any advisory notes.
VAT on garage work and MOT fees
A VAT-registered UK garage normally charges the standard 20% VAT rate on taxable repair work, labour, parts and consumables. GOV.UK guidance says VAT invoices need the VAT number and VAT shown separately.
MOT test fees are different. GOV.UK states there is a maximum MOT fee and that VAT is not paid on the fee. Keep the MOT fee on its own non-taxable line so the invoice does not accidentally charge VAT on it.
Why split parts, labour and diagnostics
Customers often compare the labour charge, parts charge and diagnostic time separately. A clear split also helps with warranty disputes, insurance claims, fleet approvals and accountant review.
If a part is used, reconditioned, customer-supplied or fitted without a parts warranty, write that in the description or notes. The invoice is often the document a customer reaches for months later when checking service history or a warranty claim.
When to use this generator instead of a template
Use the generator when you want to fill the job in the browser and download a finished PDF. Use the editable template when your garage wants a saved master file in Excel, Word, Google Sheets or Google Docs.
Common UK garage invoice mistakes
- Adding VAT to the MOT test fee.
- Leaving out the vehicle registration or mileage.
- Using one line for parts and labour when the customer needs a breakdown.
- Calling the document a VAT invoice when the garage is not VAT registered.
- Forgetting to add warranty exclusions, advisories or customer-supplied parts.
United Kingdom Invoice Generator