Create a professional expense report instantly. Free, private and saved only in your browser—no signup, uploads, adverts or watermarks.
Malta
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| Date | Category | Description | Amount |
|---|---|---|---|
| Not provided | Travel | Not provided | €0.00 |
Created locally with i24app.com
Reference rates are provided as a convenience. Check eligibility, limits and your employer’s policy before claiming.
| Format | Best for | Limitations |
|---|---|---|
| Online generator | Automatic totals, VAT, currencies, mileage and instant exports. | The export must be retained with the original evidence. |
| Excel | Accounting analysis and larger volumes of claims. | Formula changes and duplicate versions weaken control. |
| Approval and a stable audit trail. | Corrections require a replacement version. | |
| Word | A narrative explanation for an unusual expense. | Weak calculations and VAT controls. |
An expense report connects an employee’s or director’s out-of-pocket cost with the business purpose, project, supporting document, payment method and approval. It also separates reimbursable expenses from items already paid with a company card.
This free generator runs entirely in your browser. There is no signup, advertising, receipt upload or watermark; PDF, Excel and CSV files are created instantly on your device.
Record the business name and VAT or tax number, claimant, report number and period, department or project, and approver. Each line should contain the date, supplier, description, specific business purpose, invoice or receipt reference, amount, currency, payment method and VAT.
A card statement demonstrates payment but may not identify the supply well enough for accounting or VAT. Keep the itemised invoice or fiscal receipt and link it to the report line and approval.
Malta’s standard VAT rate is 18%. Current reduced rates include 12%, 7%, 5% and 0% for specifically defined supplies. Use the rate shown on the valid document rather than choosing one from the category name alone.
Input VAT recovery depends on the taxable activity, invoice details and any restriction for the expense type. Private use and entertainment require particular care; the generator’s VAT total is a review figure, not an automatic entitlement.
MTCA guidance distinguishes genuine business travel from a private journey. A reimbursement of approved business-travel costs is not generally a fringe benefit, but a private element that is more than negligible can change the treatment.
There is no single mileage or subsistence rate that applies automatically to every Maltese private employer. Use the employment terms or approved policy and keep destination, timing, purpose, distance, accommodation and meal information.
VAT records, documents and accounts must generally be retained for at least six years from the end of the relevant year. A late or corrected return can shift the start of that period, while capital goods and certain cross-border schemes may require longer. Electronic invoices must preserve origin, integrity and readability.