Freight Invoice Generator
Create a professional freight invoice with BOL/AWB reference, origin/destination, weight and accessorial charges, then download as a clean PDF — free, no sign-up required.
Your Business Information
Client Information
Brand Your Invoice
Invoice Details
Line Items
Tax is applied only to line items with the “No VAT” box ticked.
Signature
Add your authorised signature. It will only appear on the invoice preview and PDF if you actually sign.
Preview:
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| Invoice Date | — |
| Description | Quantity | Rate | Amount |
|---|---|---|---|
| Freight charges — linehaul (origin → destination) | 1 | £0.00 | £0.00 |
| Fuel surcharge (FSC) — % of linehaul | 1 | £0.00 | £0.00 |
| Liftgate service (accessorial) | 1 | £0.00 | £0.00 |
| Residential delivery (accessorial) | 1 | £0.00 | £0.00 |
| Detention — driver waiting time | 2 | £0.00 | £0.00 |
| Demurrage / storage — per day | 1 | £0.00 | £0.00 |
| Customs clearance & documentation fee | 1 | £0.00 | £0.00 |
| Cargo insurance / declared-value charge | 1 | £0.00 | £0.00 |
| Subtotal | £0.00 |
| Total | £0.00 |
Free freight invoice generator & template
Create a professional freight invoice in minutes. Add the BOL/AWB reference, origin and destination, weight and pieces, break out linehaul from fuel surcharge and accessorial charges, and download a clean PDF — free, with no sign-up required. Built for carriers, freight forwarders, brokers and logistics companies billing shippers or consignees for transport services.
What should a freight invoice include?
Beyond the standard invoice fields, a proper freight invoice ties back to the shipment record with a BOL, AWB or CMR reference, states the origin and destination, records weight and pieces, and breaks charges into distinct lines so the bill-to party can see exactly what they are paying for.
- BOL / AWB / CMR reference number tying the invoice to the shipment
- PRO number, load number or rate-confirmation reference
- Origin (pickup) and destination (delivery)
- Ship or delivery date
- Weight and pieces / pallets
- Linehaul, fuel surcharge and accessorial charges listed on separate lines
- Payment terms (net 30 is standard in freight)
Do I charge VAT or GST on freight?
Almost every tax regime treats international transport of goods as zero-rated (not exempt — zero-rating preserves your right to deduct input tax), while purely domestic transport is taxed at the standard rate. This tool defaults the tax rate to 0% for that reason; switch to your country's standard rate and mark only the domestic-leg or accessorial lines as taxable if a shipment mixes both. See the FAQs below for country-specific rules (EU reverse charge, UK VAT Notice 744B, Australian GST-free treatment, Canadian zero-rating and interlining, US federal excise tax on air cargo).
Freight, forwarder and broker billing
Freight is routinely billed to a third party rather than the shipper — a broker, consignee, or "freight collect" payer — which is why this invoice labels the customer field "Bill To (Payer)". If you subcontract a leg of an international movement, note that some VAT exemptions for cross-border transport (e.g. EU case law, CJEU C-288/16) apply only when billing the shipper or consignee directly, not another carrier — check your local rule before zero-rating a subcontracted leg.