Accounting Blog

Learn the difference between deposits and retainers, when each is earned, and how to invoice them correctly. This practical guide for US freelancers and service businesses explains common models, clear invoice wording, payment terms, tax considerations, and how to apply credits, avoid disputes, and protect cash flow with confidence today.

In the US, invoices should align with contracts, but exact matches aren’t always legally required. What matters is accuracy, authorization, and clarity. This guide explains when matching is critical, how changes affect billing, and best practices to reduce disputes, delays, audits, chargebacks, and nonpayment across services, goods, and government contracts.

Learn how milestone-based invoicing works in the US, from defining clear deliverables to structuring deposits, payment terms, and taxes. This guide explains milestone types, invoice requirements, common pitfalls, and best practices to improve cash flow, reduce disputes, and get paid faster on fixed-price or phased projects for freelancers and agencies.

Do US clients expect digital or paper invoices? Most now prefer digital for speed and convenience, while paper persists in construction, government, and check-based workflows. Learn how US accounts payable teams think, when paper still matters, and how a flexible invoicing approach helps you get paid faster in practice today.

Learn how automating invoicing helps US small businesses save time, reduce errors, improve cash flow, and look more professional. This guide explains invoicing automation step by step, from templates and recurring billing to payments, reminders, sales tax handling, and scalable workflows using modern invoicing software for growing service-based companies nationwide.

Learn whether you can invoice US clients without a business bank account. This guide explains what’s legal, practical risks, tax considerations, and client expectations for freelancers and small businesses, plus how to invoice professionally, get paid easily, and stay organized using tools like invoice24 from day one without opening one.

Learn how to handle invoice refunds in the United States with clear documentation, credit memos, and compliant workflows. This guide explains refunds versus credits, partial refunds, sales tax considerations, and best practices for invoicing systems, helping freelancers and small businesses stay organized, professional, and audit ready in everyday billing situations.

Yes, US businesses can accept credit card payments on invoices legally and easily. This guide explains how card invoicing works, setup requirements, fees, PCI compliance, surcharges, ACH comparisons, chargebacks, and best practices to get paid faster, reduce late payments, and create a secure, professional invoicing workflow for modern US businesses.

Learn how to invoice partial payments in the US with clarity and confidence. This guide covers deposits, milestones, progress billing, installment plans, invoice wording, tax considerations, and accounting best practices. Create clear invoices, avoid disputes, improve cash flow, and help clients understand balances, due dates, and payment schedules easily today.