Broadcast Services Agreement Template (UK)
Updated on 22 August 2026
A broadcast services agreement is what an organisation signs when it engages a broadcaster or production company to cover its events — as official broadcaster of a league, a conference, a concert series or a venue. It is a services contract with an intellectual property problem attached: someone has to make the coverage, and someone has to own the recordings afterwards.
The template this replaces forgets the second half entirely. It has a scope clause, a logo licence and a fee, and says nothing about who owns the footage, who can cut highlights, who cleared the music and the on-camera talent, who insures the crew, or what happens if an event is cancelled. It also numbers three consecutive clauses "9", starts the term on "the first game for the season", renews indefinitely with no notice period, and sends every dispute to a single American arbitration body. This version is a rebuild, and in the UK it also has to sit alongside the Ofcom Broadcasting Code, which governs commercial references in the programming itself.
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Broadcast Services Agreement
This Agreement is made on between of (the “Organiser”) and of (the “Broadcaster”). The Organiser engages the Broadcaster to produce and deliver coverage of the events described below.
1. Appointment
The Broadcaster is appointed to produce, and where agreed to transmit, coverage of the events covered by this Agreement. Ofcom licence held, where applicable: .
The appointment is exclusive: during the term the Organiser will not appoint another broadcaster or production company to produce coverage of the same events, except for its own internal recording, accredited news access and content for its own channels.
2. Term
This Agreement runs from to . Renewal: . Where renewal requires notice, it must be given at least days before the end of the term. This Agreement does not renew indefinitely.
3. Events Covered
The events covered are:
Either party may propose adding or removing an event on at least days' notice; a change takes effect only when the other agrees in writing, and the fee is adjusted on the same basis as a comparable event.
4. Production Standards
The Broadcaster shall produce the coverage with reasonable skill and care using suitably qualified personnel, to this specification:
- Minimum crew:
- Coverage requirements:
Editorial and technical decisions during production are the Broadcaster's, subject to the coverage requirements and to any brand and safety instructions the Organiser gives in advance.
5. Delivery
The Broadcaster shall deliver as follows: Delivery includes the material specified and any raw or isolated feeds agreed, in the stated format, and the Broadcaster shall keep a copy for at least 90 days after delivery.
6. Ownership of Recordings
All copyright and other rights in the coverage, including the masters, isolated feeds and raw material, belong to the Organiser, and the Broadcaster assigns those rights to the Organiser by this Agreement with effect from payment for the event concerned. This assignment is made in writing and signed by the Broadcaster for the purposes of the Copyright, Designs and Patents Act 1988. The Broadcaster is licensed to transmit and use the coverage as this Agreement and any separate rights agreement permit.
Clip and archive licence for the party that does not own the masters: . That licence is royalty-free, cannot be revoked for material already published in accordance with it, and permits ordinary editorial cuts but not changes that alter the meaning of what was recorded.
7. Clearances
- Cleared by the Organiser:
- Cleared by the Broadcaster:
Each party warrants that it has obtained the clearances allocated to it, including consents, licences and any collective-agreement obligations applying to the people and material concerned, and shall indemnify the other against claims arising from a failure to do so. Neither party is responsible for clearances allocated to the other. The parties shall agree signage and accreditation wording covering the filming of participants and members of the public.
8. Names, Marks and Promotion
Each party grants the other a limited, non-transferable licence to use its name, logo and marks during the term solely to identify and promote the coverage produced under this Agreement, in accordance with any brand guidelines supplied. Neither may register those marks, use them to endorse other products, or use them after the term except in an accurate factual reference to past work.
9. Sponsorship, Advertising and Commercial References
Sponsorship and advertising arrangements around the coverage are:
The Broadcaster is responsible for compliance with the broadcasting rules applying to commercial references in its transmissions, including sponsorship, product placement and undue prominence, and shall tell the Organiser in advance what sponsorship credits or disclosures it will carry so they do not conflict with the Organiser's own arrangements. Neither party shall offer or accept undisclosed consideration in exchange for including material in the coverage.
10. Fees and Expenses
- Fee basis:
- Fee:
- Payment terms:
- days from a valid invoice
- Expenses:
Fees are exclusive of VAT. Expenses are reimbursed at cost against receipts only where pre-approved in writing.
11. Cancellation, Postponement and Force Majeure
- If the Organiser cancels an event more than days before it, % of the fee for that event is payable, plus non-recoverable committed costs.
- If the Organiser cancels within that window, % of the fee for that event is payable, plus non-recoverable committed costs.
- If an event is abandoned after the Broadcaster has arrived and begun rigging, % of the fee for that event is payable.
- If an event is postponed, the fee transfers to the new date if the Broadcaster is available, and the costs of the abandoned attempt are payable at cost.
- If an event cannot take place because of something genuinely outside both parties' control, neither is in breach; the Broadcaster is entitled to costs actually and unavoidably incurred and the balance of the fee is not payable.
12. Insurance
The Broadcaster shall maintain the following insurance throughout the term and provide evidence on request, and in any event before first attendance at a venue that requires it:
13. Liability
Neither party is liable for indirect or consequential loss or for loss of profit, revenue or goodwill. Each party's total liability is limited to . The limits do not apply to the clearance indemnities, to payment obligations, or to death or personal injury caused by negligence or to fraud.
14. Termination
Either party may terminate immediately if the other commits a material breach and fails to remedy it within days of written notice, or becomes insolvent. On termination the Organiser shall pay for events already covered and for committed costs, the Broadcaster shall deliver everything produced to that point, and the ownership, clearance, licence and liability provisions survive.
15. General and Governing Law
- This Agreement is the entire agreement on its subject matter.
- Variations must be in writing and signed by both parties.
- Neither party may assign or subcontract the whole of this Agreement without the other's consent; the Broadcaster may use ordinary production subcontractors and remains responsible for them.
- No third party may enforce this Agreement.
- Notices go to the addresses above or to an email address confirmed in writing.
This Agreement is governed by the law of . The parties shall first escalate any dispute to a senior representative of each party, and if it is not resolved within 30 days either party may bring proceedings in the courts of .
For the Organiser
Date signed:
For the Broadcaster
Date signed:
Services or rights? Keep them in separate documents
Two deals hide behind "broadcast contract". In one the organiser buys production and transmission services and pays for them. In the other the organiser sells the right to exploit its event and gets paid. Real arrangements often combine the two, but the clauses, the money and the remedies run in opposite directions, and merging them in one paragraph produces a contract nobody can operate.
This template covers the services side and records whether a separate rights licence exists. The companion rights document is linked from this page.
Ownership of the recordings is the clause that pays for itself
A live event produces an asset that outlives the transmission: the master, the isolated feeds, the clips, the archive. Under the Copyright, Designs and Patents Act 1988 those rights start with the author, and an assignment must be in writing signed by or on behalf of the assignor — so an organiser that pays for a season's coverage and says nothing about copyright can easily end up owning none of it.
This template makes the choice a switch: the organiser owns the masters and licenses transmission, or the production company owns them and licenses clips back. Whichever way it goes, the party that does not own the master gets a defined clip and archive licence, with a delivery obligation for the underlying material. That is the everyday permission most contracts forget.
Clearances, and the Ofcom Code duties that sit with the broadcaster
Coverage of a live event sweeps up other people's rights: music played in the venue, commentators and on-camera talent, stadium screen content, sponsor branding and members of the public in shot. Collective agreements may set terms for the people appearing or working on the production. The template allocates each category and matches the indemnities to that allocation, rather than relying on a general warranty that everything is fine.
Separately, where coverage is transmitted by a licensed broadcaster, the Ofcom Broadcasting Code governs commercial references in programming — sponsorship, product placement and undue prominence — and compliance sits with the broadcaster as licence holder. This template requires the broadcaster to comply and to tell the organiser in advance what sponsorship credits or disclosures it will carry, so the commercial arrangements the organiser has made do not collide with the broadcaster's compliance obligations.
Cancellation, and a term that actually ends
Live events get cancelled, postponed, moved and shortened. A contract that only prices "per event" produces an argument the first time an event is abandoned after the crew has arrived and rigged. This template separates cancellation with notice, cancellation on the day, abandonment after set-up, postponement, and an event genuinely prevented — and ties each to a proportion of the fee plus costs actually incurred.
It also replaces the perpetual auto-renewal with a defined term and a renewal that needs positive agreement or notice, and gives a real termination-for-cause route with a cure period. Insurance is stated rather than assumed, because venues frequently ask for evidence before letting a production on site.
Clause-by-clause guide
- Appointment and status
- Appoints the broadcaster, says whether it is exclusive, and records whether a separate rights licence exists.
- Term and renewal
- A defined start and end with renewal by agreement or notice — not an indefinite roll-over.
- Events covered
- The schedule, and how events are added or dropped and on what notice.
- Production standards
- Technical specification, crew minimum, graphics, commentary and coverage requirements.
- Delivery
- What is delivered, in what format, to whom and by when, including raw material where needed.
- Ownership of recordings
- A switch between organiser-owned and broadcaster-owned masters, with a clip and archive licence either way.
- Clearances
- Splits music, participants, crew, venue, screens and archive, with matching indemnities.
- Marks and promotion
- Limited licences for each party to use the other's name and logo to promote the coverage.
- Commercial references
- Sponsorship and advertising arrangements, plus the broadcaster's Ofcom Code compliance and advance notice of credits.
- Fees and expenses
- Fee basis, invoicing, payment days, VAT and pre-approved expenses.
- Cancellation and postponement
- Graduated consequences by scenario, including abandonment after set-up.
- Insurance
- Cover for crew, equipment and public liability, with evidence on request.
- Indemnity and liability
- Mutual indemnities tied to the clearance split, with a cap and the usual carve-outs.
- Termination
- Notice termination, termination for material breach with a cure period, and what happens to material produced.
UK compliance checklist
Put any transfer of copyright in writing, signed
Copyright in the coverage starts with the author and an assignment is not effective unless in writing signed by or on behalf of the assignor. Paying for a production does not transfer the master.
Copyright, Designs and Patents Act 1988, s.90Leave Ofcom Code compliance with the licence holder
The Broadcasting Code governs commercial references in programming, including sponsorship, product placement and undue prominence, and compliance is the broadcaster's responsibility as Ofcom licensee.
Ofcom Broadcasting CodeAllocate music licensing expressly
Music played in the venue, walk-on cues and packaged content raise separate licensing questions from the coverage itself. Name who clears each category rather than relying on a general warranty.
Check collective agreements for talent and crew
Performers, commentators, musicians and crew may be covered by collective agreements setting minimum terms, use fees or reporting duties. Confirm what applies before fixing the production budget.
Confirm insurance meets the venue's requirements
Venues commonly require evidence of public liability and equipment cover before a production is allowed on site, and required levels differ.
Deal with data protection for participants and the crowd
Filming identifiable people involves personal data. Agree signage, accreditation wording and how footage of the public is handled before the first event.
State the VAT position on the fee
Say whether the fee is exclusive of VAT and how expenses are treated, rather than resolving it at the first invoice.
How to complete this agreement
- Identify the parties and appointment. Enter the organiser and broadcaster, say whether the appointment is exclusive and whether a separate rights licence exists.
- Set the term and events. Add the start and end dates, the renewal basis and the events covered with the notice to add or drop one.
- Specify the production. Enter the technical specification, crew minimum, coverage requirements and the delivery format and deadline.
- Choose who owns the recordings. Set the ownership switch and the clip and archive licence for the party that does not own the master.
- Split the clearances. Confirm who clears music, participants, crew, venue and archive, and check the indemnities match.
- Fix money and cancellation. Enter the fee basis, payment days, expenses and the cancellation percentages for each window.
- Review and sign. Read the rendered document, download the DOCX or print to PDF, and have both parties sign.
Frequently asked questions
How is this different from a broadcast rights agreement?
This engages someone to produce and deliver the coverage — a services contract, normally paid by the organiser. A rights agreement licenses the right to exploit the event and is normally paid for by the broadcaster. Many deals involve both, but keeping them separate keeps the obligations and remedies straight.
Who owns the footage after the event?
Whoever the contract says, and in the UK a transfer needs to be in writing and signed. Without a clause the rights generally stay with the production company as author, and an organiser that funded a whole season can find it owns nothing of the archive. This template makes it an explicit switch and gives the non-owning party a defined clip and archive licence.
Can the organiser post clips on its own channels?
Only if the contract grants it. That is why the clip licence appears in both ownership scenarios, with a stated duration, permitted channels and maximum clip length. Social clipping is the most common everyday use of event coverage and the most commonly forgotten permission.
Who clears the music played at the venue?
It should be stated rather than assumed. Usually the organiser clears what is played in the venue because it controls the playlist and the venue licences, and the production company clears library or packaged music it adds in the edit. This template allocates each category and matches the indemnities to that split.
Who is responsible for Ofcom compliance?
The broadcaster, as the licence holder. The Broadcasting Code governs commercial references in programming — sponsorship, product placement and undue prominence — and an organiser cannot take that responsibility on by contract. What the contract can do, and this one does, is require the broadcaster to comply and to say in advance what sponsorship credits it will carry, so it does not collide with the organiser's own commercial deals.
What happens if an event is cancelled after the crew arrives?
This template treats it separately from cancellation with notice: abandonment after set-up normally means the crew and equipment costs already incurred are payable, with the production element of the fee reduced. Setting the percentages in advance is far easier than arguing about force majeure on the night.
Should the agreement auto-renew?
Not in the form the source template used — indefinite renewal with no notice period and no end. If you want continuity, use a defined renewal term with a notice deadline, or simply agree a new term. Perpetual auto-renewal in a production contract tends to suit nobody once the relationship changes.
Related templates
Disclaimer
This template and guide are general information about UK practice, not legal, broadcasting-regulatory, collective-agreement or insurance advice, and nobody has reviewed your production. Music licensing and Code obligations change; confirm the current position before you sign.
