Solicitor & Legal Invoice Generator
Create a professional solicitor or law-firm invoice with matter number, attorney name, SRA number and a clean fees-vs-disbursements split, then download as a PDF — free, no sign-up required.
Your Business Information
Client Information
Brand Your Invoice
Invoice design
Invoice Details
Line Items
VAT is applied only to line items with the “VAT” box ticked.
Signature
Add your authorised signature. It will only appear on the invoice preview and PDF if you actually sign.
Preview:
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| Invoice Date | — |
| Description | Quantity | Rate | Amount |
|---|---|---|---|
| Initial consultation & case assessment | 1.5 | £0.00 | £0.00 |
| Legal research & memorandum of advice | 3 | £0.00 | £0.00 |
| Drafting and reviewing documents / pleadings | 4 | £0.00 | £0.00 |
| Correspondence & telephone attendances | 1 | £0.00 | £0.00 |
| Court / hearing attendance (incl. preparation) | 3.5 | £0.00 | £0.00 |
| Court filing fee (disbursement — paid as client's agent, outside scope of VAT) | 1 | £0.00 | £0.00 |
| Process server / courier fee (disbursement — outside scope of VAT) | 1 | £0.00 | £0.00 |
| Photocopying, printing & document handling | 1 | £0.00 | £0.00 |
| Applied from retainer/trust balance (previously received, drawn down this period) | 1 | £0.00 | £0.00 |
| Subtotal | £0.00 |
| VAT (20%) | £0.00 |
| Total | £0.00 |
Solicitor and law-firm invoice generator for the UK
Create a UK solicitor or law-firm invoice with matter number, matter name, SRA number, responsible fee earner, billing period, fee arrangement, professional fees, disbursements, VAT, retainer drawdown and client-money notes.
UK legal billing is not just a generic service invoice. The client needs to see which matter was billed, what professional fees were charged, which costs are true disbursements, which recharges carry VAT, and how any client-account retainer or money on account has been applied.
What a UK solicitor invoice should include
A useful legal invoice connects the bill to the client file and the fee arrangement. It should also be clear enough for the client to understand the work and for the firm to reconcile fees, disbursements and client money.
- Firm name, address, contact details, VAT number if registered and SRA number where relevant.
- Client name, billing address, matter number and matter name.
- Responsible solicitor, fee earner or team and billing period.
- Fee arrangement: hourly, fixed fee, retainer, capped fee or conditional fee where relevant.
- Professional fees and time entries separated from disbursements.
- Court fees, Land Registry fees, counsel fees, searches, travel, copying and courier charges labelled correctly.
- Client-account funds, money on account, retainer applied and balance due.
Fees, disbursements and VAT
HMRC guidance for solicitors says many costs described as disbursements are actually costs incurred by the solicitor in making their own supply and must be standard-rated when passed on. True non-taxable disbursements are costs for supplies actually received by the client.
Court fees, Land Registry fees, probate fees and some third-party professional fees can often be treated as disbursements where the client receives the supply. Travel, accommodation, CHAPS fees, general overheads and many searches used by the solicitor are usually recharges and should not be marked outside the scope automatically.
Statute bills, delivery and client-money notes
The tool includes a signature workflow because UK solicitor bills may need to be signed and delivered to the client under the Solicitors Act framework before enforcement steps are considered. Keep the bill consistent with the matter ledger and any client-account record.
The SRA Code requires solicitors to safeguard client money and properly account to clients for financial benefit received as a result of instructions. If you apply money on account or a retainer, show the amount applied and any remaining balance clearly.
Matter detail and client approval
Use dated time entries for hourly work, a single deliverable line for fixed fees, and separate lines for counsel, court fees, searches or expert reports. Corporate and insurer clients may also need a purchase order, claim reference or e-billing code, even if the PDF is not a LEDES file.
Common UK legal invoice mistakes
- Leaving out the matter number or billing period.
- Calling every third-party cost a VAT-free disbursement.
- Not separating professional fees from court fees, counsel, searches and copying.
- Applying client-account money without showing the amount credited.
- Using generic descriptions like "legal services" without enough matter context.
- Relying on a PDF when the client requires LEDES or portal e-billing as well.
United Kingdom Invoice Generator