Editable UK hotel template
UK hotel invoice template
Download a reusable hotel, guesthouse or B&B invoice template for UK guest folios with stay dates, room, guests, booking reference, extras, deposit, OTA payment and VAT fields.
- ✓Built for check-in/out dates, room, guests, booking reference and rate plan.
- ✓Separates room charge, breakfast, parking, minibar, laundry and late check-out.
- ✓Available in Google Sheets, Google Docs, Excel and Word.
Prefer to fill it in online? Open the UK hotel invoice generator.
Hotel invoice template
Editable UK format
Designed as a master file for guest folios, business travel receipts, B&B invoices and OTA reconciliation.
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How to use a UK hotel invoice template
A UK hotel invoice template should connect the payment to the stay: guest, company, room, dates, booking reference, rate plan and extras.
Use the template for hotels, guesthouses, B&Bs and serviced accommodation that need a reusable folio file.
Fields to keep in the template
- Accommodation business details and VAT number if registered.
- Guest or company name, billing address and travel reference.
- Check-in, check-out, room, guests, rate plan and booking reference.
- Room charge, breakfast, parking, minibar, room service, laundry and late check-out separately.
- Deposit, OTA prepayment, amount already paid and balance due.
- VAT amount and payment method where relevant.
Deposits and cancellation records
HMRC VAT Notice 700 says VAT is due on charges, deposits and fees that are full or part payment for a supply, including retained payments where the customer does not take up the service. Record deposits and no-show charges consistently with the booking terms.
Business travel receipts
For business guests, keep the company name, VAT number where needed, PO or travel reference and itemised extras visible so the receipt can pass expense review.
FAQs about UK hotel invoice templates
Can a B&B use this template?
Yes. Add stay dates, room, guest name, breakfast and VAT details if registered.
Should OTA payments be shown?
Yes. Record the booking reference and show the prepayment or deposit as a credit.
Should extras be itemised?
Yes. Separate breakfast, parking, minibar, laundry and room service from the room charge.
