Editable UK customs template
UK commercial invoice template
Download a reusable commercial invoice template for UK exports and customs paperwork, with exporter, importer, EORI, commodity code, country of origin, Incoterms, declared value, freight, insurance and declaration fields.
- ✓Built for UK-EU and international shipments that need customs paperwork.
- ✓Includes EORI, commodity or HS code, origin, value, freight, insurance and package details.
- ✓Available in Google Sheets, Google Docs, Excel and Word.
Prefer to fill it in online? Open the UK commercial invoice generator.
Commercial invoice template
Editable UK customs format
Designed as a customs paperwork template for exporters who need goods, value, origin and Incoterms visible.
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How to use a UK commercial invoice template
A commercial invoice template is for customs clearance and shipment valuation. It is different from a payment invoice and different from a freight invoice, so keep the goods description, value, origin and EORI fields in the master file.
Fields to keep in the template
- Exporter name, address, VAT number if relevant and GB EORI.
- Importer, buyer or consignee details and destination tax ID where available.
- Reason for export, Incoterms 2020 rule and named place.
- Detailed goods description, commodity or HS code, country of origin and quantity.
- Unit value, currency, total value, packages, gross weight, freight and insurance.
- Declaration, name, position, date and signature.
EORI, commodity code and export value
GOV.UK says a GB EORI is needed to export goods from England, Wales or Scotland. GOV.UK also says commodity codes are internationally recognised reference numbers used for import declarations and to work out Customs Duty and import VAT.
For goods that are not being sold, GOV.UK export guidance says to use the market value on the invoice and list included freight or export insurance separately.
VAT zero rating and proof
HMRC VAT Notice 703 explains the conditions for zero-rating exported goods when they leave the UK. Keep export evidence and make sure the commercial invoice matches carrier, customs and packing-list paperwork.
FAQs about UK commercial invoice templates
Is this a normal sales invoice?
No. It is a customs document used to describe goods, value, origin and shipment terms.
Do I need commodity codes?
Yes for most commercial shipments. They help customs classify the goods and assess duty or import VAT.
What value should samples show?
Use a reasonable market value for customs even when the goods are samples, gifts, returns or repairs.
