Editable UK catering template
UK catering invoice template
Download a reusable catering invoice template for UK weddings, corporate events, parties, office catering, buffets, deposits, service charges, allergen notes and VAT records.
- ✓Includes event date, venue, guest count, service style and menu fields.
- ✓Separates food, drinks, staff, delivery, hire items, service charge and deposit.
- ✓Available in Google Sheets, Google Docs, Excel and Word.
Prefer to fill it in online? Open the UK catering invoice generator.
Catering invoice template
Editable UK format
Designed as a master file for event caterers who bill guest-count packages, staffing, hire items, deposits and final balances.
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How to use a UK catering invoice template
A UK catering invoice template should preserve the event details that drove the quote: event date, venue, guest count, service style, menu, staff, hire items and deposit.
Fields to keep in the template
- Caterer details and VAT number if registered.
- Client, event host, billing address, company or PO reference.
- Event date, venue, event type, service style and guaranteed guest count.
- Menu, drinks, staff, delivery, setup, equipment hire and service charge separately.
- Deposit received, final balance and payment due date.
- Allergen, dietary, venue access, setup and timing notes.
VAT and service charges
HMRC VAT Notice 709/1 says catering contracts are standard-rated. It also says compulsory service charges are standard-rated, while freely given tips above the total are outside VAT.
Food business and allergen notes
Food Standards Agency guidance says food businesses should register before opening and provide allergen information. Keep dietary and allergen notes visible in event paperwork.
FAQs about UK catering invoice templates
Should a catering template include guest count?
Yes. Guest count explains per-person pricing and deposit or balance calculations.
Is UK catering zero-rated like some food?
No. HMRC says food and drink supplied under a catering contract is standard-rated.
Should deposits be separate?
Yes. Show the full event cost, deposit already paid and final balance.
