Editable template for Canadian photographers
Photography invoice template for Canada
Download a reusable format for weddings, portraits, commercial shoots, video production, deliverables, usage rights, retainers, travel and GST/HST.
- ✓Includes shoot date, location, package, deliverables, usage rights and delivery due date.
- ✓Separates shoot fee, editing, travel, prints, albums, video, raw files, licensing and retainer credits.
- ✓Editable in Google Sheets, Google Docs, Excel and Word; review GST/HST and provincial tax by deliverable.
Prefer to fill it online? Open the Canadian photography invoice generator.
Photography template
Editable format for Canada
Built for creative invoices where usage rights, deliverables and retainers need to match the client agreement.
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Photography invoice template for Canada
A Canadian photography invoice should identify the shoot, deliverables and usage rights. The template keeps session fees, physical products, licensing, travel and retainers separate.
Registered photographers generally charge GST/HST on taxable services and products. Provincial sales tax can require separate review for tangible deliverables such as prints, albums or USB drives.
Fields to keep in the photography template
- Photographer, videographer or studio name, business number and GST/HST account number where applicable.
- Client, project, campaign, event, PO and billing address.
- Shoot date or date range, location, package and delivery due date.
- Edited image count, gallery, prints, albums, video edits, reels, raw footage and usage licence.
- Personal or commercial usage rights, media, territory, duration and exclusivity.
- Retainer, booking payment, amount paid, GST/HST and balance due.
Usage rights and retainers
Use the usage-rights field to state what the client receives. For commercial work, licensing can be more important than the shoot time.
Show the full package or project fee, then apply the retainer already paid as a credit so the balance is clear.
Common photography template mistakes
- Not stating usage or licensing rights.
- Hiding prints, albums, travel or rush delivery in one package fee.
- Leaving out shoot date, location, delivery date or image count.
- Silently reducing the price instead of showing the retainer already paid.
FAQs about Canadian photography invoice templates
Do photographers charge GST/HST?
Registered photographers generally charge GST/HST on taxable services and products. Non-registered small suppliers should not charge it.
Should usage rights be on the template?
Yes. State whether the client has personal or commercial rights and define media, territory, duration and exclusivity.
Can videographers use this?
Yes. Use deliverables for highlight films, full edits, reels, raw footage, social cuts or licensed footage.
