Photography & Videography Invoice Generator Canada
Create a Canadian photography or videography invoice with shoot date, location, deliverables, usage rights, retainer, travel, GST/HST and provincial tax notes.
Your Business Information
Client Information
Brand Your Invoice
Invoice design
Invoice Details
Line Items
GST/HST — QC/BC/SK/MB add provincial tax, see FAQ is applied only to line items with the “GST/HST — QC/BC/SK/MB add provincial tax, see FAQ” box checked.
Signature
Add your authorized signature. It will only appear on the invoice preview and PDF if you actually sign.
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| Invoice Date | — |
| Description | Quantity | Rate | Amount |
|---|---|---|---|
| Photography package — full-day coverage (8 hrs) | 1 | C$0.00 | C$0.00 |
| Second shooter / assistant | 1 | C$0.00 | C$0.00 |
| Editing & retouching | 1 | C$0.00 | C$0.00 |
| Digital delivery — edited images via online gallery | 1 | C$0.00 | C$0.00 |
| Usage license — commercial use, web + print, 12 months | 1 | C$0.00 | C$0.00 |
| Fine-art album / prints | 1 | C$0.00 | C$0.00 |
| Travel & accommodation | 1 | C$0.00 | C$0.00 |
| Less: non-refundable retainer received on booking | 1 | C$0.00 | C$0.00 |
| Subtotal | C$0.00 |
| GST/HST — QC/BC/SK/MB add provincial tax, see FAQ (5%) | C$0.00 |
| Total | C$0.00 |
Photography and videography invoice generator for Canada
Create a Canadian photography or videography invoice for weddings, portraits, commercial shoots, events, real estate, product photography, brand content, video production, prints, albums, usage rights, retainers, travel, GST/HST and provincial tax notes.
Canadian photo invoices should make the shoot, deliverables and usage rights clear. Clients may be paying for a session, edited files, prints, albums, video edits, raw footage, commercial licensing or a mix of services and products.
What a Canadian photography invoice should include
- Photographer, videographer or studio name, business number or GST/HST account number where applicable, contact details and payment instructions.
- Client name, billing address, project, campaign, event or purchase-order reference.
- Shoot date or date range, location, venue and session or package type.
- Deliverables such as edited image count, gallery, prints, album, video length, reels, raw footage or usage licence.
- Usage rights: personal, commercial, web, social, paid ads, print, broadcast, territory, duration and exclusivity.
- Shoot fee, editing, assistant, second shooter, travel, studio hire, prints, albums, rush delivery and licensing separately.
- Retainer, booking payment, amount already paid, GST/HST and balance due.
GST/HST, provincial tax and deliverables
Registered photographers generally charge GST/HST on taxable services and products. Provincial sales tax can require separate review for tangible deliverables such as prints, albums, frames or USB drives.
Keep session fees, editing, digital galleries, physical products, travel and licensing on separate lines so tax treatment and client approvals can be reviewed cleanly.
Copyright, usage rights and retainers
Use the usage-rights field to state what the client receives: personal use, web, social media, paid advertising, print, press, broadcast, territory, term and exclusivity.
For weddings and events, show the booking retainer as a payment or credit against the final package. Use wording that matches the contract.
Common Canadian photography invoice mistakes
- Not stating usage or licensing rights.
- Hiding prints, albums, travel, assistant time or rush delivery inside one package fee.
- Leaving out the shoot date, location, delivery date or image count.
- Reducing the package price silently instead of showing the retainer already paid.
- Charging GST/HST or provincial sales tax without checking registration and deliverable type.