Editable template for Canadian lodging
Hotel invoice template for Canada
Download a reusable guest folio for hotels, motels, inns, guesthouses, B&Bs and short stays with check-in/out dates, room, extras, deposits and tax notes.
- ✓Includes guest, company, stay dates, room, booking reference and rate plan.
- ✓Separates room nights, breakfast, parking, minibar, laundry, late checkout, deposits and OTA payments.
- ✓Editable in Google Sheets, Google Docs, Excel and Word; review GST/HST and local lodging levies.
Prefer to fill it online? Open the Canadian hotel invoice generator.
Hotel template
Editable format for Canada
Built as a guest folio that ties payment to stay dates, booking reference, extras and tax details.
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Hotel invoice template for Canada
A Canadian hotel invoice should work like a guest folio: it proves where the guest stayed, when, what was charged, what was prepaid and what remains due.
Registered accommodation providers generally charge GST/HST on taxable short-term accommodation. Provincial or municipal lodging levies should be shown separately when they apply.
Fields to keep in the hotel template
- Hotel, motel, inn, guesthouse or B&B name, address, business number and GST/HST account number where applicable.
- Guest name, company, billing address and travel or PO reference.
- Check-in, check-out, room or unit, guest count, booking reference and rate plan.
- Room nights, breakfast, parking, minibar, room service, laundry and late checkout separately.
- Deposit, OTA prepayment, corporate card payment, GST/HST, lodging levy and balance due.
Short-term stays and extras
Keep stay dates and room charges visible because long-term residential rent and short-term accommodation can have different GST/HST treatment.
Separate extras so business travellers and employers can review the folio for reimbursement.
Common hotel template mistakes
- Omitting check-in and check-out dates.
- Combining room and extras into one unexplained total.
- Not showing deposits or OTA payments already received.
- Mixing lodging levies and GST/HST into one vague amount.
FAQs about Canadian hotel invoice templates
Does a hotel invoice need stay dates?
Yes. Stay dates are central to a guest folio and usually needed for expense and tax review.
Should OTA prepayments be shown?
Yes. Show the full stay and extras, then apply the OTA prepayment or deposit as a credit.
Should extras be itemized?
Yes. Separate breakfast, parking, minibar, room service, laundry and late checkout from the room charge.
