Hotel Invoice Generator Canada
Create a Canadian hotel, guesthouse, B&B or short-stay invoice with check-in/out dates, room, guest, booking reference, GST/HST and lodging levy notes.
Your Business Information
Client Information
Brand Your Invoice
Invoice design
Invoice Details
Line Items
GST/HST (+ provincial lodging levies — see FAQ) is applied only to line items with the “GST/HST (+ provincial lodging levies — see FAQ)” box checked.
Signature
Add your authorized signature. It will only appear on the invoice preview and PDF if you actually sign.
Preview:
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| Invoice Date | — |
| Description | Quantity | Rate | Amount |
|---|---|---|---|
| Room charge — Double room, room only | 3 | C$0.00 | C$0.00 |
| Breakfast | 1 | C$0.00 | C$0.00 |
| City / tourist tax | 1 | C$0.00 | C$0.00 |
| Parking | 3 | C$0.00 | C$0.00 |
| Minibar & room service | 1 | C$0.00 | C$0.00 |
| Laundry service | 1 | C$0.00 | C$0.00 |
| Late check-out fee | 1 | C$0.00 | C$0.00 |
| Less: deposit / prepayment received | 1 | C$0.00 | C$0.00 |
| Subtotal | C$0.00 |
| GST/HST (+ provincial lodging levies — see FAQ) (5%) | C$0.00 |
| Total | C$0.00 |
Hotel invoice and guest folio generator for Canada
Create a Canadian hotel invoice or guest folio with check-in and check-out dates, room, guest, booking reference, room nights, GST/HST, deposits, OTA prepayments, extras and balance due.
Canadian accommodation invoices need to connect the payment to the stay. Business travellers, employers, guests and bookkeepers usually need the property address, stay dates, booking reference, room charge, extras, tax and payment history clearly separated.
What a Canadian hotel invoice should include
- Hotel, motel, inn, guesthouse, B&B or short-stay business name, address, business number and GST/HST account number where applicable.
- Guest name, company name, billing address and travel or purchase-order reference where needed.
- Check-in date, check-out date, room or unit, guest count and confirmation number.
- Room nights, rate plan, breakfast, parking, minibar, room service, laundry, late checkout and damage charges separately.
- Deposit, OTA prepayment, corporate card payment, amount paid and balance due.
- GST/HST and any provincial or municipal accommodation levy notes where relevant.
GST/HST and accommodation levies
Registered accommodation providers generally charge GST/HST on taxable short-term accommodation. CRA supply guidance treats long-term residential rent differently from short-term accommodation, so keep stay dates and room charges clear.
Accommodation, tourism or municipal levies can vary by province and city. Show those charges separately from the room rate and extras when they apply.
Deposits, OTAs and business travel records
Show deposits and OTA prepayments as credits against the full stay so the guest can reconcile the folio against the booking confirmation and card charge.
For business travellers, include company name, stay dates, property address, room charge, GST/HST and itemised extras. Parking, breakfast, minibar and laundry are easier to approve when separated from the room rate.
Common Canadian hotel invoice mistakes
- Omitting check-in and check-out dates.
- Combining room, breakfast, parking, minibar and laundry into one unexplained line.
- Not showing deposits or OTA payments already received.
- Mixing room tax, accommodation levy and GST/HST into one vague amount.
- Leaving out company or travel references required for expense claims.