Catering Invoice Generator Canada
Create a Canadian catering invoice for weddings, corporate events and parties with event date, venue, guest count, menu, staff, deposit, GST/HST and QST notes.
Your Business Information
Client Information
Brand Your Invoice
Invoice design
Invoice Details
Line Items
GST/HST is applied only to line items with the “GST/HST” box checked.
Signature
Add your authorized signature. It will only appear on the invoice preview and PDF if you actually sign.
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| Invoice Date | — |
| Description | Quantity | Rate | Amount |
|---|---|---|---|
| Buffet menu — entrée, side, dessert (per person) | 1 | C$0.00 | C$0.00 |
| Passed hors d'oeuvres (per person) | 1 | C$0.00 | C$0.00 |
| Bar service — beer & wine package (per person) | 1 | C$0.00 | C$0.00 |
| Waitstaff — servers & bartenders (hours × staff) | 1 | C$0.00 | C$0.00 |
| Delivery & setup fee | 1 | C$0.00 | C$0.00 |
| Table linens & place settings rental | 1 | C$0.00 | C$0.00 |
| Service charge (18%) | 1 | C$0.00 | C$0.00 |
| Less: deposit received | 1 | C$0.00 | C$0.00 |
| Subtotal | C$0.00 |
| GST/HST (5%) | C$0.00 |
| Total | C$0.00 |
Catering invoice generator for Canada
Create a Canadian catering invoice for weddings, corporate events, office catering, parties, drop-off meals, buffets, plated service, staff, rentals, delivery, setup, GST/HST, deposits and final balances.
Canadian catering invoices should connect the bill to the event: event date, venue, service style, guest count, menu, staff, equipment rental, delivery, deposit and tax status.
What a Canadian catering invoice should include
- Catering business name, business number or GST/HST account number where applicable, contact details and payment instructions.
- Client or event host name, billing address, company, purchase order or planner reference.
- Event date, venue, delivery address, event type and guaranteed guest count.
- Service style such as buffet, plated, canapes, drop-off, boxed meal, bar or office catering.
- Menu, drinks, staff, chef, delivery, setup, breakdown, rental items and service charge separately.
- Deposit, booking payment, final headcount adjustment, amount paid and balance due.
- Dietary, allergen, access, loading, power, water and timing notes where useful.
GST/HST, QST and event charges
Registered caterers generally charge GST/HST on taxable catering supplies. Quebec events can also require QST review.
Keep food, drinks, staff, rentals, delivery, service charges and voluntary tips separate so the caterer and customer can review the correct treatment and reconcile the event quote.
Deposits, guest count and final balance
Caterers often collect a booking deposit and issue the balance after final guest numbers are confirmed. Show the full event charge, then apply the deposit or prepayment as a credit.
If the guaranteed count changes, add a headcount adjustment rather than silently changing the package price.
Common Canadian catering invoice mistakes
- Leaving out the event date, venue or guest count.
- Mixing menu, staff, drinks, delivery and rental items into one vague line.
- Not showing the deposit or final headcount adjustment.
- Treating voluntary tips and mandatory service charges the same.
- Omitting dietary, allergen, access or setup notes needed by the event team.