Editable template for Canadian trucking invoices
Trucking invoice template for Canada
Download a reusable format for owner-operators, small carriers and fleets billing a specific truckload, trip or lane.
- ✓Includes rate confirmation, BOL or load number, pickup, delivery, lane, truck, trailer and dispatch references.
- ✓Separates linehaul, fuel surcharge, detention, layover, lumper, tolls, permits and truck ordered not used.
- ✓Editable in Google Sheets, Google Docs, Excel and Word; includes GST/HST and interlining notes for Canada.
Prefer to fill it online? Open the Canadian trucking invoice generator.
Trucking template
Editable format for Canada
Built for load-level billing where rate confirmation, BOL, lane, accessorials and remittance details need to match the load packet.
Free invoicing app
Trusted by 3,000,000+ businesses worldwide
Send invoices in seconds, track payments and stay on top of your cash flow — all from your phone with the Invoice24 mobile app.
Trucking invoice template for Canada
A Canadian trucking invoice should match the load packet: rate confirmation, BOL, proof of delivery, lane, pickup and delivery dates, charges and remit-to instructions.
CRA freight guidance makes GST/HST treatment depend on whether the movement is domestic, international or qualifying interlined freight, so the template keeps route and tax notes visible.
Fields to keep in the trucking template
- Carrier, owner-operator or fleet name, business number and GST/HST account where applicable.
- Bill-to broker, shipper, carrier or third-party payer with PO or vendor reference.
- Load number, BOL number, rate confirmation, PRO, truck, trailer or dispatch reference.
- Pickup and delivery locations, dates, lane, kilometres, miles or hours.
- Linehaul, fuel surcharge, detention, layover, lumper, tolls, permits, scale tickets and TONU separately.
GST/HST and interlining
Domestic trucking is generally taxable at the applicable GST/HST rate, while international freight and qualifying interlined freight can be zero-rated. If you are billing another carrier as a subcontracted carrier, keep carrier and route references visible for tax review.
Split mixed movements or unusual accessorials instead of forcing every charge through one blended tax line.
Common trucking template mistakes
- Leaving out BOL, load number or rate confirmation.
- Hiding detention, layover, lumper, tolls or permits inside linehaul.
- Not showing pickup and delivery locations or dates.
- Using the trucking invoice as the customs commercial invoice for goods.
FAQs about Canadian trucking invoice templates
Do Canadian owner-operators charge GST/HST?
Registered carriers generally charge GST/HST on taxable domestic freight. International and qualifying interlined freight can be zero-rated.
Should I include the BOL and rate confirmation?
Yes. Those references let the payer match the invoice to the load packet and approval documents.
How should detention be shown?
Use a separate line with location, date, free time, billable time and authorization or rate-confirmation reference.
