Legal Invoice Generator Canada
Create a Canadian legal invoice with matter number, law society number, billing period, professional fees, disbursements, trust credits, GST/HST and BC PST or QST notes.
Your Business Information
Client Information
Brand Your Invoice
Invoice design
Invoice Details
Line Items
GST/HST (add PST/QST if applicable — see notes, esp. BC 7% PST) is applied only to line items with the “GST/HST (add PST/QST if applicable — see notes, esp. BC 7% PST)” box checked.
Signature
Add your authorized signature. It will only appear on the invoice preview and PDF if you actually sign.
Preview:
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| Invoice Date | — |
| Description | Quantity | Rate | Amount |
|---|---|---|---|
| Initial consultation & case assessment | 1.5 | C$0.00 | C$0.00 |
| Legal research & memorandum of advice | 3 | C$0.00 | C$0.00 |
| Drafting and reviewing documents / pleadings | 4 | C$0.00 | C$0.00 |
| Correspondence & telephone attendances | 1 | C$0.00 | C$0.00 |
| Court / hearing attendance (incl. preparation) | 3.5 | C$0.00 | C$0.00 |
| Court filing fee (disbursement — paid as client's agent, outside scope of VAT) | 1 | C$0.00 | C$0.00 |
| Process server / courier fee (disbursement — outside scope of VAT) | 1 | C$0.00 | C$0.00 |
| Photocopying, printing & document handling | 1 | C$0.00 | C$0.00 |
| Applied from retainer/trust balance (previously received, drawn down this period) | 1 | C$0.00 | C$0.00 |
| Subtotal | C$0.00 |
| GST/HST (add PST/QST if applicable — see notes, esp. BC 7% PST) (5%) | C$0.00 |
| Total | C$0.00 |
Legal invoice generator for Canada
Create a Canadian legal invoice for lawyers, law firms, paralegals and legal professionals with matter number, matter name, responsible practitioner, law society number, billing period, fee arrangement, professional fees, disbursements, trust drawdown, GST/HST and balance due.
Canadian legal invoices need matter-level clarity. Professional fees, client disbursements, trust funds and tax should be separated so the client can review the bill and the practice can reconcile it against the matter ledger.
What a Canadian legal invoice should include
- Law practice name, business number or GST/HST account number where applicable, contact details and payment instructions.
- Client name, billing address, matter number and matter name.
- Responsible lawyer or practitioner and law society or registration number where relevant.
- Billing period and fee arrangement: hourly, fixed fee, retainer or contingency context.
- Professional fees and time entries separated from client disbursements.
- Court fees, filing fees, counsel, searches, process server, courier and copying labelled clearly.
- Trust or retainer funds applied, payment received, GST/HST, provincial tax where applicable and balance due.
GST/HST, QST and BC PST on legal services
CRA guidance treats taxable professional services as subject to GST/HST when the supplier is registered and the supply is taxable. Quebec legal billing can also require QST review.
British Columbia PST Bulletin 106 says PST applies to legal services and describes the 7% PST treatment, including how taxable legal services and certain disbursements are handled. Keep legal fees and disbursements separate so provincial tax can be reviewed correctly.
Trust money, retainers and disbursements
If trust or retainer money is applied, show it as a payment or credit rather than hiding it inside the fee line. The PDF invoice does not replace trust-account records, cost disclosure, retainer agreements or law society requirements.
Separate court filing fees, registry charges, searches, counsel, courier, printing and professional fees so the client can see what was paid as a client cost and what was charged by the firm.
Common Canadian legal invoice mistakes
- Omitting the matter number, billing period or responsible practitioner.
- Combining professional fees and disbursements into one line.
- Applying trust money without showing the amount credited.
- Using vague descriptions like legal services for hourly work.
- Ignoring BC PST or Quebec QST where they apply.
- Including privileged or sensitive matter detail beyond what the bill needs.