Consulting Invoice Generator Canada
Create a Canadian consulting invoice with project, SOW, PO, service period, day-rate, retainer, expenses, GST/HST and QST notes.
Your Business Information
Client Information
Brand Your Invoice
Invoice design
Invoice Details
Line Items
GST/HST (add QST if billing from Québec — see notes) is applied only to line items with the “GST/HST (add QST if billing from Québec — see notes)” box checked.
Signature
Add your authorized signature. It will only appear on the invoice preview and PDF if you actually sign.
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| Invoice Date | — |
| Description | Quantity | Rate | Amount |
|---|---|---|---|
| Discovery & stakeholder interviews (2 days) | 2 | C$0.00 | C$0.00 |
| Market & competitor analysis — written report (fixed fee) | 1 | C$0.00 | C$0.00 |
| Strategy workshop facilitation (on-site) | 1 | C$0.00 | C$0.00 |
| Implementation support & follow-up calls | 4 | C$0.00 | C$0.00 |
| Monthly advisory retainer (up to 10 hours) | 1 | C$0.00 | C$0.00 |
| Travel & accommodation recharged at cost | 1 | C$0.00 | C$0.00 |
| Registration/filing fee paid as client's agent (disbursement — outside scope of VAT) | 1 | C$0.00 | C$0.00 |
| Retainer credit applied (previously invoiced, drawn down this period) | 1 | C$0.00 | C$0.00 |
| Subtotal | C$0.00 |
| GST/HST (add QST if billing from Québec — see notes) (5%) | C$0.00 |
| Total | C$0.00 |
Consulting invoice generator for Canada
Create a Canadian consulting invoice for management, IT, marketing, HR, finance, operations, strategy or advisory work. Add the project reference, SOW, purchase order, service period, fee basis, lead consultant, client GST/HST number, expenses, retainer credits and payment terms.
Canadian consulting invoices often need to satisfy the project sponsor and accounts payable at the same time. A useful invoice connects the fee to the approved scope, period, deliverables and tax status.
What a Canadian consulting invoice should include
- Consultant or firm name, business number or GST/HST account number where applicable, contact details and payment instructions.
- Client legal name, billing address, accounts-payable contact and client tax reference when needed.
- Project, proposal, statement of work, purchase order, cost centre or approval reference.
- Service period, workshop date, milestone date or delivery window.
- Fee basis: hourly, day rate, fixed fee, monthly retainer or milestone.
- Deliverables, workshops, reports, implementation support, expenses and disbursements on separate lines.
- GST/HST, QST where applicable, retainer applied, amount paid and balance due.
GST/HST, QST and small-supplier status
If a Canadian consultant is registered and the consulting supply is taxable, show GST/HST clearly. CRA registration guidance describes the small-supplier threshold, so do not charge GST/HST if you are not registered.
Quebec-based billing can also require QST registration and QST handling. Keep the client, place of supply and tax registration status clear before sending the invoice.
Retainers, milestones and expenses
For retainers, state the service month, scope, included hours or advisory access and any credit applied. For milestones, name the accepted deliverable. For hourly or day-rate work, show dates or units billed.
Separate travel, software, research purchases, subcontractors and true client-paid disbursements so accounts payable and bookkeeping can review them without guesswork.
Common Canadian consulting invoice mistakes
- Describing the line only as consulting services with no project, period or deliverable.
- Omitting the PO, SOW, vendor ID or cost centre required by the client.
- Charging GST/HST before registration or using the wrong province rate.
- Mixing expenses, subcontractors and professional fees into one line.
- Not showing retainer credits, deposits or previous payments clearly.