free Delivery Note file
Free delivery note template for Canada
Create a shipment-focused delivery note for Canada with editable delivery address, item quantities, order references, carrier details, and recipient signature fields. It is built for fulfilment records, not payment collection.
- ✓Includes delivery address, dispatch date, carrier, package/item quantity, and recipient signature fields.
- ✓Uses CAD (C$) only where item values are useful for internal reference.
- ✓A delivery note confirms shipment or receipt; it is not a final invoice or GST/HST recovery document.
Delivery Note
Canada template preview
Preview generated from the same local labels and tax terminology used in the downloadable template.
How to use this delivery note template for Canada
A delivery note travels with goods or records fulfilment after dispatch. It helps the sender and recipient confirm what was delivered, when it arrived, and whether anything was missing or damaged.
For Canada, keep the document separate from invoice paperwork. Include useful order or invoice references, but make sure the delivery note is not presented as a payment request or GST/HST invoice.
Delivery Note and invoicing in Canada
A delivery note is a fulfilment document. It can support delivery records and customer acceptance, but it should not replace a final invoice, tax invoice, fiscal invoice, or official e-invoice where those are required.
Fields included in the template
Delivery note number
Keeps shipments traceable against orders, invoices, or warehouse records.
Delivery and dispatch dates
Shows when the goods left and when they were received.
Delivery address and contact
Reduces mistakes when dispatching to branches, sites, warehouses, or customers.
Item quantities and condition notes
Lets the recipient confirm what arrived and flag shortages or damage.
Recipient signature
Provides practical proof that goods were received.
What to include
- Delivery note number, dispatch date, delivery date, and order reference.
- Sender, recipient, delivery address, and contact details.
- Carrier, tracking number, package count, item descriptions, and quantities.
- Condition notes, shortages, substitutions, or backordered items.
- Recipient name, signature, and receipt date.
Delivery note, purchase order, or invoice?
Use a purchase order to request goods from a supplier. Use a delivery note to confirm goods shipped or arrived. Use an invoice when payment is due.
This distinction helps the Canada page target delivery-note searches without cannibalising invoice or purchase-order intent.
How to customise the file
- Download the Excel or Word version, or use a Google copy link when available.
- Add your Canada sender details and delivery address.
- Enter item descriptions, quantities, package count, carrier, and tracking reference.
- Keep price and tax fields optional unless they are needed for internal reference.
- Ask the recipient to sign or confirm the delivery and store the note with the order record.
Choose the best format
Excel
Delivery notes with multiple SKUs, quantities, packages, and warehouse checks.
Word
Simple printable delivery notes that travel with a shipment.
Google Sheets
Shared fulfilment teams tracking dispatches and received quantities.
Google Docs
Service or project deliveries with notes, conditions, and sign-off text.
Related business document templates
Frequently asked questions
Is this delivery note template the same as an invoice in Canada?
No. A delivery note confirms shipment or receipt. It is not a payment request or GST/HST invoice.
What fields should a Canada delivery note include?
Include delivery note number, dispatch date, recipient, delivery address, order reference, carrier, tracking number, item descriptions, quantities, condition notes, and recipient signature.
Should prices appear on a delivery note?
Usually quantities and item descriptions matter most. Prices can be included for internal reference, but many businesses omit them from documents travelling with goods.
Is a delivery note the same as a packing slip?
They overlap. A packing slip usually focuses on package contents, while a delivery note can also include recipient sign-off and delivery confirmation.
Can this template be used for GST/HST records?
It can support fulfilment records, but it should not replace a final invoice or official GST/HST document where one is required.
