Auto Repair Invoice Generator
Create a professional auto repair invoice with vehicle, VIN, odometer and parts/labour fields, then download as a clean PDF — free, no sign-up required.
Your Business Information
Client Information
Brand Your Invoice
Invoice Details
Line Items
GST/HST is applied only to line items with the “GST/HST” box checked.
Signature
Add your authorized signature. It will only appear on the invoice preview and PDF if you actually sign.
Preview:
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| Invoice Date | — |
| Description | Quantity | Rate | Amount |
|---|---|---|---|
| Diagnostics / fault finding | 0.5 | C$0.00 | C$0.00 |
| Labour — repair performed | 1 | C$0.00 | C$0.00 |
| Parts — engine oil / fluids | 1 | C$0.00 | C$0.00 |
| Parts — filter (new) | 1 | C$0.00 | C$0.00 |
| Parts — brake pads / other (new) | 1 | C$0.00 | C$0.00 |
| Shop supplies & consumables | 1 | C$0.00 | C$0.00 |
| Waste disposal / environmental fee | 1 | C$0.00 | C$0.00 |
| Subtotal | C$0.00 |
| GST/HST (5%) | C$0.00 |
| Total | C$0.00 |
Free auto repair invoice generator & template
Create a professional auto repair invoice in minutes. Add the vehicle details, registration and odometer reading, split parts from labour, and download a clean PDF — free, with no sign-up required.
What should a mechanic's invoice include?
Beyond the standard invoice fields, a proper auto repair invoice records the vehicle (year, make, model), its registration or license plate, the odometer reading, and — where the shop tracks one — a repair order or job number separate from the invoice number.
- Vehicle year, make and model, plus VIN if available
- License plate / registration number
- Odometer reading at the time of service
- Parts and labour listed and priced separately
- Technician or service advisor name
- Warranty terms on parts and labour
Why are parts and labour listed separately?
Splitting parts from labour is standard practice across every market, and in several US states it changes how sales tax applies — repair labour is often exempt while parts remain taxable, so keeping them on separate lines (and marking each line taxable or not) keeps the invoice both clear and compliant.