Auto Repair Invoice Generator Canada
Create a Canadian auto repair invoice with vehicle, plate, VIN, odometer, repair order, parts, labour, GST/HST and warranty notes, then download a clean PDF.
Your Business Information
Client Information
Brand Your Invoice
Invoice design
Invoice Details
Line Items
GST/HST is applied only to line items with the “GST/HST” box checked.
Signature
Add your authorized signature. It will only appear on the invoice preview and PDF if you actually sign.
Preview:
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| Invoice Date | — |
| Description | Quantity | Rate | Amount |
|---|---|---|---|
| Diagnostics / fault finding | 0.5 | C$0.00 | C$0.00 |
| Labour — repair performed | 1 | C$0.00 | C$0.00 |
| Parts — engine oil / fluids | 1 | C$0.00 | C$0.00 |
| Parts — filter (new) | 1 | C$0.00 | C$0.00 |
| Parts — brake pads / other (new) | 1 | C$0.00 | C$0.00 |
| Shop supplies & consumables | 1 | C$0.00 | C$0.00 |
| Waste disposal / environmental fee | 1 | C$0.00 | C$0.00 |
| Subtotal | C$0.00 |
| GST/HST (5%) | C$0.00 |
| Total | C$0.00 |
Auto repair invoice generator for Canadian mechanics
Create a Canadian auto repair invoice for maintenance, diagnostics, collision repair, parts, labour, shop supplies, fleet work, warranty follow-up or insurance repair support. The PDF includes plate, VIN, odometer, repair order, parts, labour, GST/HST and warranty notes.
CRA guidance lists car repairs as taxable supplies, but the rate depends on place of supply and province. Use GST/HST correctly, and remember that PST, QST or RST may apply separately in some provinces.
What a Canadian auto repair invoice should include
- Shop name, business number or GST/HST account number where applicable, address, phone and payment details.
- Customer name, vehicle plate, make, model, VIN when available and odometer reading.
- Repair order, estimate, authorization, service advisor or technician reference.
- Separate lines for diagnostics, labour, parts, fluids, tires, batteries, disposal fees, shop supplies and sublet work.
- GST/HST rate and amount when the shop is registered and the supply is taxable.
- Warranty terms, declined work, recommendations and next-service notes.
GST/HST and provincial sales tax
The CRA says the rate to charge depends on the place of supply and that taxable supplies generally require GST/HST to be shown clearly. In provinces with separate PST, QST or RST, the invoice may need a second tax treatment outside the GST/HST line.
Keep parts and labour separate. That helps customers understand the repair and gives insurers, fleet managers and bookkeepers a cleaner record.
Consumer, insurance and warranty records
Auto repair rules, estimate approvals and replaced-part practices can vary by province. Use the notes field for authorization references, claim numbers, warranty conditions, customer-supplied parts and customer-approved extra work.
Common Canadian auto repair invoice mistakes
- Leaving out plate, VIN, odometer or repair order details.
- Bundling parts and labour when tax, warranty or insurance review depends on the split.
- Charging the wrong GST/HST rate because the place of supply or province was not checked.
- Forgetting PST, QST or RST where a province requires separate handling.