Editable Australian guest folio
Australian hotel invoice template
Download a reusable hotel invoice and guest folio template for Australian accommodation businesses with stay dates, room, guest, booking reference, extras, deposits, GST and ABN fields.
- ✓Check-in, check-out, room and booking-reference fields.
- ✓Separates room charge, breakfast, parking, minibar, laundry, deposits and GST.
- ✓Available in Google Sheets, Google Docs, Excel and Word.
Prefer to fill it in online? Open the Australian hotel invoice generator.
Hotel guest folio template
Editable Australian format
Designed for guest folios, business travel receipts and OTA reconciliation.
Free invoicing app
Trusted by 3,000,000+ businesses worldwide
Send invoices in seconds, track payments, and stay on top of your cash flow — all from your phone with the Invoice24 mobile app.
How to use an Australian hotel invoice template
A hotel template should connect the payment to the stay: guest, company, room, dates, booking reference, room charge, extras, deposits, GST and amount paid.
Fields to keep in the template
- Accommodation business name, address, ABN and payment details.
- Guest, company, billing address and travel reference where needed.
- Check-in, check-out, room or unit, guest count and confirmation number.
- Room nights, rate plan, breakfast, parking, minibar, laundry and late checkout separately.
- Deposit, OTA prepayment, amount already paid, GST if registered and balance due.
GST and long-stay notes
GST-registered accommodation providers should show GST and use Tax Invoice wording. Long stays and commercial residential premises can need special GST review, so keep stay dates clear.
Deposits and short-stay levies
Show OTA payments and deposits as credits. Short-stay levies are state or territory specific, so add a local levy note only where the property and stay type make it relevant.
FAQs about Australian hotel invoice templates
Is this a guest folio template?
Yes. It includes stay dates, room, guest, booking reference, charges, taxes and payments.
Should extras be itemised?
Yes. Separate breakfast, parking, minibar, room service and laundry from the room charge.
Should OTA prepayments be shown?
Yes. Record the booking reference and show the prepayment or deposit as a credit.
