Hotel Invoice Generator
Create a professional hotel, guesthouse or B&B invoice with check-in/out dates, room, guests and board basis, then download as a clean PDF — free, no sign-up required.
Your Business Information
Client Information
Brand Your Invoice
Invoice design
Invoice Details
Line Items
GST (28+ night stays may qualify for a 50% concession — see FAQ) is applied only to line items with the “GST (28+ night stays may qualify for a 50% concession — see FAQ)” box ticked.
Signature
Add your authorised signature. It will only appear on the invoice preview and PDF if you actually sign.
Preview:
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| Invoice Date | — |
| Description | Quantity | Rate | Amount |
|---|---|---|---|
| Room charge — Double room, room only | 3 | A$0.00 | A$0.00 |
| Breakfast | 1 | A$0.00 | A$0.00 |
| City / tourist tax | 1 | A$0.00 | A$0.00 |
| Parking | 3 | A$0.00 | A$0.00 |
| Minibar & room service | 1 | A$0.00 | A$0.00 |
| Laundry service | 1 | A$0.00 | A$0.00 |
| Late check-out fee | 1 | A$0.00 | A$0.00 |
| Less: deposit / prepayment received | 1 | A$0.00 | A$0.00 |
| Subtotal | A$0.00 |
| GST (28+ night stays may qualify for a 50% concession — see FAQ) (10%) | A$0.00 |
| Total | A$0.00 |
Hotel tax invoice and guest folio generator for Australia
Create an Australian hotel invoice or guest folio with check-in and check-out dates, room, guest, booking reference, room nights, GST, deposits, OTA prepayments, extras and balance due.
Australian accommodation invoices need to connect the payment to the stay. Business travellers, employers, guests and bookkeepers usually need the property address, stay dates, ABN, GST treatment, booking reference, room charge, extras and payment history clearly separated.
What an Australian hotel invoice should include
A hotel invoice should work like a folio: it proves where the guest stayed, when, what was charged, what was prepaid and what remains due. That matters for expense claims, GST credits, direct bookings and OTA reconciliation.
- Hotel, motel, serviced apartment, B&B or short-stay business name, address, ABN and contact details.
- Guest name, company name, billing address and travel or purchase-order reference where needed.
- Check-in date, check-out date, room or unit, guest count and confirmation number.
- Room nights, rate plan, breakfast, parking, minibar, room service, laundry, late checkout and damage charges separately.
- Deposit, OTA prepayment, corporate card payment, amount paid and balance due.
- GST amount and Tax Invoice wording when the accommodation provider is GST-registered.
- Short-stay levy or local fee notes only where the property location and stay type make them relevant.
GST, Tax Invoice wording and long-stay accommodation
GST is 10% on most taxable Australian accommodation supplied by a GST-registered business. If the provider is not GST-registered, remove GST and use Invoice wording rather than Tax Invoice.
Commercial residential premises and longer stays can involve special GST rules, including concessional treatment for some stays of 28 days or more. Keep the stay dates and room charge separate so the correct treatment can be reviewed.
State and territory short-stay levies
Short-stay levy rules are not national. Victoria applies a Short Stay Levy to many stays under 28 nights from 1 January 2025, and the ACT applies a short-term rental accommodation levy from 1 July 2025. Other states and territories may use different or no equivalent rules.
Because these levies depend on location, accommodation type and date, use the notes field for the local levy reference instead of hard-coding it into every Australian hotel invoice.
Deposits, OTAs and business travel records
Show deposits and OTA prepayments as credits against the full stay so the guest can reconcile the folio against the booking confirmation and card charge.
For business travellers, include company name, ABN or billing details where supplied, stay dates, property address, room charge, GST and itemised extras. Parking, breakfast, minibar and laundry are easier to approve when separated from the room rate.
Common Australian hotel invoice mistakes
- Omitting check-in and check-out dates.
- Combining room, breakfast, parking, minibar and laundry into one unexplained line.
- Not showing deposits or OTA payments already received.
- Calling the file a Tax Invoice without GST registration details.
- Applying a short-stay levy note to every property instead of checking the jurisdiction and stay type.
- Leaving out company or travel references required for expense claims.