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About this Australia invoice template

The template is built around a classic professional invoice layout used by many small businesses and freelancers in the Australia. At the top, there is a bold INVOICE heading with an Invoice Number (for example INV11122), an Invoice Date (such as 1 January 2026) and a Due date (for example 30 January 2026). These fields help you and your client track when work was billed and when payment is expected.

Beneath that, the template clearly separates the sender and the client: a “From” block for your own details and a “Bill to” block for your customer. This makes it obvious who issued the invoice and who is responsible for payment, which is especially important if you work with multiple trading names or group companies.

Fields included in the Australia invoice template

Exact legal requirements can change, so always check guidance from your local ATO or a qualified accountant. As a practical starting point, this invoice template includes the core fields most businesses in the Australia need:

• Invoice heading & references – a clear “INVOICE” title, invoice number, invoice date and due date so you can track your billing history.
• From (your details) – your name or trading name, company name (if different) and space for your full address and contact details.
• Bill to (client details) – your customer’s name, company name and a structured address block (street address, city, postcode or ZIP and state/province as required in the Australia).
• Itemised table – columns for Description, Qty, Unit price and Amount, so you can list items such as “Item 1 – 1 × 200.00” and “Item 2 – 2 × 500.00” and let your spreadsheet calculate the totals.
• Subtotals and discounts – the table supports multiple lines, so you can insert extra rows for delivery, discounts or additional services before the subtotal if you wish.
• Tax (gst) – a dedicated Tax row where you can show the amount of gst or other applicable tax charged on the invoice.
• Invoice totals – a Subtotal and a final Total row so it is always clear what your client owes in their local currency.
• Notes – a free text area for project references, purchase order numbers or a friendly thank-you message.
• Payment info – a dedicated area where you can add bank details, payment links, IBAN/SWIFT information or standard payment terms like “Payment due within 30 days”.
• Tax registration details – space to add your ABN if you are registered for tax in the Australia.
• The words “Tax invoice” if you are registered for GST
• Your ABN and the ABN of the supplier if you are issuing on behalf of another entity

How to use this Australia invoice template (step by step)

1. Choose your preferred format. Open the template in Google Sheets, Google Docs, Microsoft Excel or Word. Save your own copy so you can edit it freely.
2. Add your business identity. Replace the placeholder name and company with your real details. Add your logo at the top if you like, and include any registration numbers or tax IDs that apply in the Australia.
3. Enter your client’s details. In the “Bill to” section, fill in your customer’s name, company, street address, city and postcode/ZIP. Accurate client details make it easier to match payments and resolve any disputes.
4. Set invoice number and dates. Update the invoice number (for example INV11123, INV11124), choose the invoice date and set a clear due date based on your payment terms.
5. List the products or services. For each line in the table, enter a short description, the quantity (hours, units, days) and the unit price. Let your sheet or document calculate the line total and subtotal for you.
6. Add gst and check the total. Use the tax row to show how much gst or other tax is included. Then confirm that the final total matches what you have agreed with the client.
7. Fill in notes and payment information. Use the “Notes” and “Payment info” sections to add bank details, late-fee policies, purchase order references or anything else your client needs to pay you correctly and on time.
8. Save, export and send. Finally, save the invoice in your files and export it as a PDF from your chosen tool. You can then email it or upload it to your invoicing or accounting system.

Making this Australia invoice template compliant

This template is designed as a practical starting point that follows common invoice conventions used in the Australia. However, the official rules for invoicing and gst reporting can change over time. For full compliance, you should always check the latest guidance from your local ATO or speak to a qualified accountant in the Australia.

In most cases, making the template compliant means ensuring that your business and client details are complete, your tax registration numbers are clearly shown where required, your invoice numbering is sequential and your tax breakdown is easy to understand. Once you have customised the template once, you can reuse it again and again with confidence.

FAQs about Australia invoice templates

Is this Australian invoice template suitable for GST?

Yes. This Australian invoice template is designed so you can clearly show prices, GST and the total amount payable. You can label the invoice as a “Tax invoice”, include your ABN, and show either GST per line item or as a single tax amount, depending on your needs. Always check the latest ATO guidance for specific thresholds and wording.

What formats does the Australian invoice template come in?

You can access this AU invoice template in popular formats such as Google Sheets, Google Docs, Microsoft Excel and Word. That makes it easy to edit on desktop or mobile and then export each completed invoice as a PDF to send to your customers.

What details are included in the Australian invoice template?

The template includes the invoice number, invoice date, due date, “From” and “Bill to” sections, address details, a table for item descriptions, quantities, unit prices and amounts, a subtotal row, a tax (GST) row and the final total. There is also space to add notes (for example, project references) and payment information such as bank details or BPAY instructions.

Can I reuse this Australian invoice template for every client?

Yes. The idea is that you make one master copy of the AU invoice template, customise it with your business branding and standard payment terms, and then duplicate it for each new client or invoice. Just update the invoice number, dates, client details and the line items each time.