Australia Purchase Order Generator
Create professional Australian purchase orders with GST, buyer, supplier and delivery details, then download as a clean PDF — free, no sign-up required.
Buyer Information
Supplier Information
Ship To
Brand Your Purchase Order
Purchase Order Details
Line Items
GST is applied only to line items with the “GST” box ticked. The standard GST rate in Australia is 10%.
Approval
Add the authorised signature for this purchase order. It will only appear on the preview and PDF if you actually sign.
Preview:
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| PO Date | — |
| Description | Quantity | Rate | Amount |
|---|---|---|---|
| — | 1 | A$0.00 | A$0.00 |
| Subtotal | A$0.00 |
| GST (10%) | A$0.00 |
| Total | A$0.00 |
Australia purchase order generator & free PO template
A purchase order (PO) is the document an Australian buyer issues to authorise a purchase before goods or services are delivered. This page explains how POs work under Australian business practice and gives you a free generator that produces a GST-ready PDF in minutes.
Enter your buyer and supplier details, delivery address, ABN and GST treatment, then download a professional purchase order — free, with no account or signup needed.
What is a purchase order, and how does it differ from a quote or an invoice?
A purchase order is raised by the buyer to authorise a purchase before delivery takes place. It fixes the items, quantities, agreed price and terms, giving the supplier written approval to proceed.
A quote is prepared by the supplier before any order exists, simply proposing a price — nothing is confirmed until the buyer accepts it, often by sending a PO in return.
A tax invoice comes later. Once the supplier delivers the goods or completes the work, they issue a tax invoice to request payment, typically referencing the original PO number so both parties can reconcile the two documents.
How to create an Australian purchase order with this generator
- Enter your buyer details — business name, address and ABN.
- Add the supplier’s details, including their ABN.
- Set the ship-to address, or tick “same as buyer address” for direct delivery.
- Fill in the PO number, PO date, requested delivery date and payment terms (e.g. Net 30).
- Add line items with description, quantity and unit price — the generator calculates totals automatically.
- Apply GST at 10% to taxable line items, and add any discount or delivery charge.
- Add an approver name and title if your internal procurement process requires sign-off.
- Review the totals and download the purchase order as a PDF to send to your supplier.
What should an Australian purchase order include?
There’s no single mandated PO format in Australia, but a compliant one should carry everything both sides need to fulfil the order and later match it to a tax invoice:
- A unique, sequential PO number for tracking and invoice matching
- Full buyer and supplier business names and addresses
- The ABN (Australian Business Number) for both the buyer and the supplier
- A clear description of each item or service, with quantity and unit price
- GST shown clearly, either as 10% added to GST-exclusive prices or as one-eleventh of a GST-inclusive price
- Delivery address and requested delivery date
- Agreed payment terms, such as Net 30 or payment on delivery
- Approval details if your business requires internal sign-off before issuing the PO
From purchase order to tax invoice: the Australian procurement workflow
The PO starts the paper trail — it doesn’t end it. Once your supplier delivers the goods or finishes the work, they should issue a tax invoice referencing your PO number, letting your accounts team quickly verify the invoice matches what was authorised, at the price originally agreed.
If you’re the supplier fulfilling someone else’s PO, you can use our invoice generator to raise the matching tax invoice once the order is complete, carrying the same PO number and line items across.
GST and ABNs done properly — where Xero and MYOB templates fall short
Xero and MYOB both offer static, branded PO templates that usually require an account before you can download or edit them, and they don’t always make it clear whether GST is included or excluded from your listed prices.
This generator lets you choose GST-inclusive or GST-exclusive pricing per line, calculates the 10% GST automatically, and — importantly — includes an ABN field for both the buyer and the supplier, since a properly compliant Australian PO should show both parties’ ABNs, not just one.