Utility Invoice Generator — bill tenants for electricity, water & gas
Re-bill tenants for metered electricity, water, gas, heating or internet from meter readings, with billing period, allocation method and prepayments deducted — then download as a clean PDF, free, no sign-up required.
Your Business Information
Client Information
Brand Your Invoice
Invoice design
Invoice Details
Line Items
GST-free (residential water) / follows input-taxed rent — 10% commercial is applied only to line items with the “GST-free (residential water) / follows input-taxed rent — 10% commercial” box ticked.
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| Invoice Date | — |
| Description | Quantity | Rate | Amount |
|---|---|---|---|
| Electricity — meter reference, previous/current reading | 0 | A$0.00 | A$0.00 |
| Water — meter reference, previous/current reading | 0 | A$0.00 | A$0.00 |
| Gas | 0 | A$0.00 | A$0.00 |
| Heating | 0 | A$0.00 | A$0.00 |
| Sewer / wastewater (based on water consumption) | 0 | A$0.00 | A$0.00 |
| Trash / waste collection | 1 | A$0.00 | A$0.00 |
| Internet / broadband — tenant share | 1 | A$0.00 | A$0.00 |
| Billing administration fee | 1 | A$0.00 | A$0.00 |
| Less: advance/prepayment received | 1 | A$0.00 | A$0.00 |
| Subtotal | A$0.00 |
| Total | A$0.00 |
Utility invoice generator for Australian landlords and property managers
Create an Australian landlord-to-tenant utility invoice for electricity, gas, water, internet, waste, embedded-network charges, shared services, meter readings, allocation methods, prepayments and balance due.
This page is for tenant utility re-billing or settlement. It is not a utility-provider bill, not proof of address and not a tool for making a tenant appear to have an account with an electricity, water, gas or internet provider.
What an Australian tenant utility invoice should include
A defensible tenant utility invoice should make the calculation traceable. The tenant should be able to see which property and period are covered, whether the charge is metered or allocated, which readings were used and how prepayments were deducted.
- Landlord, property manager or embedded-network operator name, ABN where relevant and payment details.
- Tenant name, property address, unit, lease or tenant account reference.
- Billing period, due date and utility type.
- Meter number, previous reading, current reading and consumption where submetered.
- Allocation method where there is no individual meter, such as occupants, floor area, equal shares or lease percentage.
- Separate lines for electricity, gas, water, sewer, internet, waste, common-area charges and admin fees.
- Prepayments, credits, rebates or utility allowances shown as separate negative lines.
GST, residential rent and utility pass-throughs
Australian utility re-billing can depend on the property type and the nature of the charge. Residential rent is generally input-taxed, some residential water supplies can be GST-free, and commercial utility recoveries can follow different GST treatment.
Do not blend admin fees into consumption charges. Keep electricity, gas, water, internet, waste, credits and administration lines separate so GST and lease treatment can be reviewed.
Meter readings, allocation and transparency
If the tenant has an individual meter, show the meter number, previous reading, current reading and period. If several units share a meter, state the allocation formula instead of presenting the charge as if it came from a provider meter.
Where the invoice is an exact pass-through, say so. If it includes a markup, common-area recovery or admin fee, make that a separate line.
Not proof of address
This document deliberately identifies the landlord, property manager or embedded-network party as the biller. It should not be used for bank onboarding, KYC, identity verification, government checks or proof-of-address requests that require a provider-issued bill.
Common Australian utility invoice mistakes
- Making the document look like an electricity, water, gas or internet provider bill.
- Leaving out the property, unit, billing period or allocation method.
- Charging shared-meter tenants without explaining the formula.
- Combining consumption, admin fees, common-area charges and credits into one net total.
- Ignoring lease terms, state tenancy rules or embedded-network requirements.
- Using the invoice as proof of address or identity evidence.